Executive Assistant cum Administration (new role based in Singapore)

Watlow; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading company specializing in thermal solutions is looking for an Executive Assistant in Singapore. The role involves supporting the President and Asia Leadership with business operations, managing schedules, and ensuring effective communication. Applicants should have a Bachelor's degree, strong organizational and communication skills, and 3-5 years of relevant experience in a fast-paced environment.

Qualifications

• 3-5 years of experience in executive support, business operations, or strategic roles.
• Proactive and adaptable, able to thrive in a fast-paced environment.
• Willingness to travel internationally for business meetings.

Responsibilities

• Assist the President and Asia Leadership on a daily basis.
• Maintain and manage all P&C matters.
• Make travel arrangements and manage schedules.

Skills

Organizational skills

Critical thinking

Problem-solving

Communication

Interpersonal skills

Education

Bachelor's degree in Business, Management or a related field

Tools

Powerpoint

Excel

Words

Job description

We solve the world’s toughest and most important thermal problems. As a world-class industrial technology and thermal products leader, Watlow designs and manufactures heating solutions consisting primarily of electric resistive heaters, temperature sensors, temperature and power controllers and supporting software – all the components of a thermal system. We partner with our customers to optimize thermal performance, decrease design time, and improve the efficiency of products and applications. Watlow brings 100 years of experience to numerous industries, including semiconductor processing, clean environment technology, energy generation, diesel emissions, medical and food service equipment.

** This is new role based in Watlow Singapore Office: 20 Kian Teck Lane 4th Floor, Singapore 627854

** Prefer those stay at West or able to travel to Watlow Singapore Office

Job Responsibilities

• Assist the President and Asia Leadership on a daily basis.
• Maintain and manage all P&C matters.
• Assist the President and Asia Leadership in overseeing business operations / supports, understanding and driving strategic initiatives.
• Gain hands-on experience in business operations to support informed decision-making.
• Minuting board meetings and ensuring effective follow up of actions emerging from these meetings.
• Manage and maintain meeting schedules, including meeting facilities and key engagements.
• Make travel arrangements, itinerary/agenda management.
• Maintaining and prioritizing President and Asia Leadership’s calendar.
• Compile and manage reimbursement, expense, travelling claims and reports.
• Filing, support correspondence and communication with internal/external stakeholders to ensure smooth communication and follow-through on key projects & etcs.
• Any other duties that form part of the portfolio or may be beneficial to the organisation from time to time.

Job Requirements

• Bachelor's degree in Business, Management or a related field.
• 3-5 years of experience in executive support, business operations, or a strategic role.
• Strong business acumen with an interest in learning operational and leadership functions.
• Excellent in organizational skills, critical thinking, and problem-solving ability.
• Proactive, adaptable, and able to thrive in a fast-paced environment.
• Strong communication and interpersonal skills to effectively engage with senior stakeholders.
• Willingness to travel internationally for business meetings and events (when and if there is a need).
• Excellent in Powerpoint, Excel, Words.