Executive Assistant / Corporate Secretarial

We're Hiring!

We're looking for an Executive Assistant/Corporate Secretarial role!

Key Responsibilities:

• Assist in corporate secretarial duties & ensure compliance with statutory requirements
• Prepare resolutions & maintain statutory registers, and ensure timely submission of returns to ACRA.
• Coordinate and schedule monthly MPM & RT (Round Table) meetings, and take minutes for RT meetings
• Safeguard company seal & manage proper use of the stamp
• Act as key contact for internal/external stakeholders, ensuring smooth communication
• Support senior management with project coordination, including liaison with third parties, vendors, etc.
• Support incorporation of new entities (e.g., BVI companies)
• Light paralegal & admin support (e.g., trademark filings)
• Perform other ad-hoc administrative and secretarial duties as assigned

Ideal Candidate:

• Degree/Diploma in Business Admin, Law, or related field
• 2-3 years experience in corporate secretarial / EA roles
• Chartered Governance Qualifying Programme (CGQP) certification is a plus but not mandatory
• Strong communication, time management, and organizational skills
• Proficient in MS Office & virtual meeting platforms (e.g., Teams)
• Fluent in Chinese and English (written and spoken); Japanese language is a plus
• Comfortable with full-time onsite work

If you're proactive, detail-oriented, and ready to thrive in a dynamic environment, apply now!

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