Executive Assistant (Commodities/Degree/ West / UP $4.5K+AWS+VB)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a proactive Executive Assistant to support the Managing Director. The role requires efficient calendar management, communication liaison, and project support across departments. Applicants must hold a degree and demonstrate strong organizational skills. Benefits include transportation from Jurong East MRT.

Benefits

Transport provided at Jurong East MRT

Qualifications

• Degree holders only.
• Highly organized and proactive.
• Experience in administration and support.

Responsibilities

• Manage the MD’s calendar and communications.
• Take detailed meeting minutes and ensure action items are tracked.
• Act as the primary point of contact for stakeholders.

Skills

Organizational skills

Communication

Attention to Detail

Time Management

Education

Degree

Job description

SINGAPOREANS ONLY

Degree holders only

Minutes taking, checking of contracts

Transport provided at Jurong East MRT!

We are seeking a highly organized and proactive Executive Assistant to serve as a key liaison between the Managing Director (MD), Heads of Departments (HODs), executives, and team members, including those in China, Malaysia, Thailand & Vietnam. This pivotal role supports the MD in daily operations through exceptional communication, coordination, scheduling, and administrative expertise.

Key Responsibilities

Calendar and Email Management

• Efficiently manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements, including coordination with the teams.

• Monitor, prioritize, and respond to emails, drafting replies or redirecting as needed.

• Screen and direct phone calls, ensuring timely handling of correspondence across regions.

• Track time-sensitive issues and follow up on action items with precision.

Meeting Coordination

• Prepare and distribute agendas, materials, and presentations for meetings, ensuring accessibility for all stakeholders.

• Attend meetings, take detailed notes, draft minutes, and track action items.

• Maintain strict confidentiality regarding sensitive business, financial, and personnel matters.

Communication Liaison

• Act as the primary point of contact for internal and external stakeholders, including team members in China, managing inquiries and providing or redirecting information.

• Facilitate seamless communication between the MD and other departments ensuring timely and accurate information flow.

Document Management

• Maintain organized, up-to-date electronic and physical filing systems, ensuring documents are easily accessible.

• Prepare, proofread, and format correspondence, reports, and presentations with accuracy.

Project Support

• Assist the MD in monitoring project timelines, milestones, and deliverables, coordinating with cross-functional teams.

• Gather data and facilitate project progress by collaborating with team members and other departments.

Interested applicants, kindly send your UPDATED resume in MS WORD format to ref9 at trustrecruit.com.sg or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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