Executive Assistant/ Assistant Manager (Healthcare)

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support various teams in daily operations and strategic initiatives. This role involves managing calendars, coordinating events, and maintaining strong communication with stakeholders. If you thrive in a dynamic environment and possess excellent organizational skills, this opportunity is tailor-made for you. Join a team where your contributions will directly impact the success of the organization and help streamline operations across departments. This is a chance to grow your career in a supportive and collaborative workplace.

Qualifications

• Minimum 1-2 years of experience in administrative roles, preferably in healthcare.
• Strong organizational and communication skills are essential.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for department leaders.
• Plan and organize department events, ensuring all logistics are handled.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Event Coordination

Financial Management

Education

Diploma in Business Administration

Diploma in Marketing

Diploma in MarComm

Job description

As an Executive Assistant, you will collaborate with a variety of teams, assisting in daily operations and contributing to strategic initiatives. You will be pivotal in organizing events, handling administrative tasks, and maintaining strong relationships with both internal and external stakeholders. If you’re looking for a role that combines attention to detail with excellent organizational and communication skills, this is the perfect opportunity for you!

Disciplines Available:

• Orthopaedic Surgery
• Laboratory Services
• Various other departments

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for department leaders.
• Communication and Correspondence: Prepare and manage departmental communications, including emails, letters, and presentations. Handle incoming and outgoing mail, ensuring timely and efficient communication.
• Event Coordination: Plan, organize, and oversee department events, including logistics, catering, and follow-ups.
• Digital and Print Materials: Develop and maintain department-specific content for digital platforms and print materials such as brochures, newsletters, and flyers.
• Project Coordination: Support the execution of special projects and initiatives within the department. Ensure timelines and objectives are met.
• Financial Management Support: Assist in managing department budgets, processing invoices, and monitoring expenses.
• Client and External Relations: Maintain strong relationships with stakeholders and assist with public, corporate, and community outreach.
• Procurement and Inventory Management: Manage office supplies and equipment procurement, ensuring the smooth functioning of day-to-day operations.

Key Requirements:

• Minimum Diploma in relevant fields (e.g., Business Administration, MarComm, Marketing, or related).
• Minimum of 1 or 2 years of experience or internship experience in clerical and administrative duties. Experience in healthcare or related industries is a plus.

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.