Executive Assistant, APAC

Informa; Singapore; Hybrid; SGD 70,000 - 110,000; Full time

Benefits offered by this job

20 days annual leave (pro-rata)

Volunteer days

Health insurance

Employee assistance programme

Performance bonus

Share Match

Annual health screening

Job summary

Informa is seeking an Executive Assistant to support the Senior Vice President of Asia Pacific and the APAC Senior Leadership Team. This role will manage complex calendars, triage communications, and coordinate multi-region travel and events to enable strategic decision-making.

Based in Singapore, the role collaborates with global colleagues and requires strong project management, stakeholder engagement, and adaptability to a fast-paced, growth-focused environment.

Qualifications

• Experience assisting senior management in a fast-paced corporate environment.
• Secretarial/administrative knowledge with proven support to C-suite or senior executives.
• Strong project management skills with ability to juggle multiple priorities.
• Understanding of the Asia Pacific business landscape and cultural nuances is highly desirable.
• Excellent written and verbal communication skills with professional representation of senior leaders.
• Proficiency in MS Office and IT tools.

Responsibilities

• Manage SVP APAC calendar and SLT schedules across time zones.
• Triage incoming communications and prepare professional responses.
• Coordinate executive travel, meetings, and events across APAC.
• Lead high-priority projects and partner with senior leadership on regional initiatives.
• Foster cross-functional relationships and act as liaison across departments.

Skills

Senior management support

Calendar management

Travel coordination

Stakeholder management

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Company Description

Informa is a leading academic publishing, business intelligence, knowledge and events business, creating unique content and connectivity for customers all over the world. It is listed on the London Stock Exchange and is a member of the FTSE 100.

Taylor & Francis Group operates globally and produces high quality, peer reviewed books and journals. We produce unique, trusted content by expert authors, spreading knowledge and promoting discovery globally. We aim to broaden thinking and advance understanding, providing academics and professionals with a platform to share ideas and realize their individual potential.

Our purpose is to foster human progress through knowledge. We strongly believe that this requires us to encourage and examine different ideas and voices, so that any work that meets our exacting levels of quality deserves to be included in our publications. This requires open minds, the opportunity for robust debate, and the courage to defend perspectives that stand up to scrutiny, even if they conflict with our personal beliefs or values. Because that’s the only way to find the best obtainable version of the truth and, ultimately, foster human progress. If you agree, then we’d love to hear from you.

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Senior Vice President of Asia Pacific. APAC is a large and strategically important growth region for our organization, which is expanding through investment, with support and focus from senior colleagues at our HQ in the UK and elsewhere.

This role will also extend support to the Senior Leadership Team (SLT) across the region, spanning sales, marketing, editorial, and operational functions. This is an excellent opportunity for an experienced professional who thrives in a fast-paced, dynamic environment and is looking to make a significant impact in a key growth market.

Closing Date: Applications will close on 25th October 2026

What you’ll be doing:

Calendar & Communications Management

• Orchestrating sophisticated calendar management for the SVP of Asia Pacific and APAC SLT, strategically prioritizing commitments and optimizing time allocation across multiple time zones
• Serving as the primary gatekeeper, intelligently triaging incoming communications, enquiries, and requests with sound judgment and discretion
• Managing high-volume email correspondence and digital communications, crafting professional responses on behalf of the SVP and others that reflect executive voice and organizational standards
• Facilitating seamless stakeholder engagement by coordinating executive-level meetings and ensuring a polished, professional experience for all visitors

Global Travel & Event Management

• Designing and executing complex, multi-leg travel arrangements across the Asia Pacific region, including visa facilitation, accommodation, ground transportation, and contingency planning
• Providing on-the-ground executive support during critical business travel, including real-time meeting documentation, presentation assistance, and logistical coordination
• Orchestrating end-to-end event logistics for regional conferences, leadership summits, advisory boards and corporate gatherings, ensuring flawless execution and optimal stakeholder experience

Strategic Project Leadership & Business Acumen

• Leading high-priority projects as designated by the SVP and APAC SLT group, demonstrating ownership and delivering measurable outcomes
• Assuming delegated management responsibilities and partnering with senior leadership on mission-critical regional initiatives

Cross-Functional Partnership & Stakeholder Management

• Building and maintaining strategic relationships with key stakeholders across sales, editorial, and operational functions throughout the Asia Pacific region Collaborating seamlessly with the global Executive Assistant network, particularly UK and China based colleagues, to ensure unified support for the Executive Management Team Serving as a trusted liaison between the SVP's office and various departments, facilitating information flow and enabling organizational agility

Operational Excellence & Business Intelligence

• Devising and implementing streamlined systems, leveraging contemporary tools for data management, document control, and workflow optimization
• Developing executive-ready deliverables including strategic briefing materials, analytical reports, data visualizations, and presentation decks that drive informed decision-making
• Ensuring comprehensive meeting preparation through meticulous agenda development, stakeholder identification and profiling, pre-read distribution, and post-meeting action item tracking
• Conducting strategic research and competitive intelligence gathering, synthesizing complex information into actionable insights and executive summaries

Qualifications

What we're looking for:

• Experience assisting senior management in a fast-paced corporate environment
• Relevant experience and secretarial and administrative knowledge, with a proven track record of supporting C-suite or senior executives
• Strong project management skills with the ability to manage multiple priorities simultaneously
• Understanding of the Asia Pacific business landscape and cultural nuances is highly desirable
• Exceptional written and oral communication skills with the ability to represent the SVP and APAC SLT professionally in all interactions
• Excellent word processing and IT skills, including advanced knowledge of MS Office suite and other relevant software packages
• The ability to work under pressure and to tight deadlines, maintaining composure and delivering high-quality work
• The ability to research, digest, analyse and present material clearly and concisely to support executive decision-making
• Excellent interpersonal skills and the ability to build positive relationships with stakeholders at all levels
• The ability to work on your own initiative, demonstrating proactive problem-solving and sound judgment
• Honesty and reliability with a strong sense of professional integrity
• Attention to detail ensuring accuracy in all work outputs
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines when required
• Cultural sensitivity and awareness, with the ability to work effectively across diverse markets in the Asia Pacific region
• Proficiency in Mandarin would be desirable to facilitate work with colleagues in China

Additional Information

At Taylor & Francis we care about our colleagues, promoting work-life balance, wellbeing, and flexible working. You will be joining a thriving business, working alongside an exceptional group of people. We believe that the skills and experience you bring to Taylor & Francis are invaluable. We want you to have the opportunity to develop your abilities, and to innovate and develop in areas which you are passionate about.

What we offer in return:

• An excellent work/life balance with a fantastic, flexible working culture
• 20 days(pro-rata for first year) annual leave per year, plus an extra day off for your birthday
• 4 paid volunteering days each year
• Under the local company’s healthcare insurance plan with an option for the participation of other family members at the employee’s expense
• Employee assistance programme – offering 24/7 well-being support
• Performance bonus
• Share Match – plan that matches every company share purchased with two free shares
• Annual health screening, optical and dental care

Location:

• This role is only open to candidates in Singapore,you must have the right to work and live in Singapore.
• The successful candidate will be able to utilise our balanced working model. We ask that candidates live within acommutable distance of our Singapore office, to ensure that as a balanced worker they can make it to our office locations to collaborate as required. There isan expectation for a minimum of 3 days per week in-person time.
• Relocation support is not provided for this role.

We want all our candidates to shine in our recruitment process. Please let us know if there is anything we can do to ensure you are able to show us your best self. This could include having the application form in a different format, more time for questions, or anything else – please ask us, we are happy to be flexible! Please contact[emailprotected]

Being Yourself at Taylor & Francis

If you’re excited about working with Taylor & Francis to foster human progress through knowledge, we invite you to apply even if your existing skills and experience don’t fit every item listed above. At Taylor & Francis, we are at our best and most successful when colleagues can be themselves and contribute regardless of their identity or background. As a colleague, you will have the opportunity to further innovate and develop in areas that you are passionate about. Our goal is to empower you with the resources, incentives, and flexibility you need to enjoy success at work and to live a healthy, balanced life.

Taylor & Francis is proud to be an Equal Opportunity Employer. We believe in and value diversity of people and thought, fostering a supportive and inclusive environment where all colleagues can learn and succeed as their true selves. Taylor & Francis recruits, develops, and retains colleagues without regard to any protected personal characteristics or other non-merit-based factor.

If you have a disability, or face another barrier, and would like to request an adjustment to assist your participation in the hiring process and/or in the advertised position, please contact Ivy Ma. Your request will be reviewed and considered in the strictest confidence.

We genuinely care about our colleagues, promoting work-life balance, wellbeing, and flexible working. We believe that the skills and experience you bring to Taylor & Francis are invaluable. We want you to have the opportunity to develop your abilities, and to innovate and develop in areas which you are passionate about. To find out more about our business and the great career opportunities please go to our Careers Site:http://www.taylorandfrancisgroup.com/careers