Executive Assistant (8 months temporary contract)

Executive Assistant (8 months temporary contract)

Executive Assistant (8 months temporary contract)

Apply locations Singapore time type Part time posted on Posted Today time left to apply End Date: June 8, 2025 (30+ days left to apply) job requisition id JR25040656

Manulife is a leading international financial services provider that helps people make their decisions easier and lives better.

Serving Singapore since 1899, we grew from strength to strength to become a leading life insurer in Singapore that provides a broad range of insurance, retirement and wealth management solutions to meet the financial needs of our customers across their various life stages.

We are seeking a highly organized and efficient temporary Secretary to cover an 8 month maternity leave period, ensuring the smooth and efficient operation of our office. This is a fixed-term role, ideal for an individual who can quickly adapt to new environments and manage multiple tasks effectively.

Key Responsibilities:

• Efficiently manage the GM's calendar, including scheduling meetings and coordinating with internal and external stakeholders.
• Plan and organize travel arrangements, including booking flights, accommodations, and transportation.
• Ensure the GM is well-prepared for meetings with all necessary materials and information.
• Coordinate and prioritize meeting requests, ensuring optimal time management.
• Prepare, submit, and track expense reports for the GM.
• Facilitate the onboarding process for new hires, ensuring a smooth and welcoming integration into the team.
• Coordinate the offboarding process, ensuring all necessary steps are completed.
• Assist in the preparation of departmental reports, presentations, and correspondence.
• Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
• Provide general administrative support to the GM.
• Handle ad hoc requests and special assignments as needed.
• Continuously seek opportunities to improve administrative processes and efficiencies.
• The role may also involve supporting additional senior leaders on an as-needed basis.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Able to commit from mid June to end January 2026.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience in managing travel arrangements and expense reporting.
• Familiarity with onboarding and offboarding processes is a plus.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a proactive approach.

Working Arrangement: Hybrid