Executive Assistant ( 6 Months Maternity Coverage )

Executive Assistant (6 Months Maternity Coverage)

Job Description:

Location: Aljunied

Attractive Benefits Despite Contract Role

Summary:

To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.

RESPONSIBILITIES

• Managing diaries, organising and coordinating meetings, events and school-wide calendars.
• Accurately recording minutes from meetings including Senior Leadership Team (SLT), Monthly Management (MMM) and meetings which involved the Principal.
• Liaising and compiling document deck with corporate HQ in Malaysia.
• Assisting and organizing the recruitment process with all stakeholders.
• Liaising with internal and external vendors on Schools F&B needs required during meetings and school events including staff bulletin and birthday celebrants' names.
• Organizing, filing, and coordinating documents and meetings to ensure efficiency.
• Administration of document control, licenses, and website updates, as directed.
• Analyzing and manipulating statistical data as required.
• Providing support to other administrative functions including, but not limited to admissions, learner services, and accreditation.
• Distributing memos, emails, and weekly bulletins.
• Coordinating and organizing HQ guests and management in Malaysia on meetings and food.
• Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets, and databases.
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders, function managers, and reporting manager.

REQUIREMENTS:

• Secretarial certification (preferred).
• Experience in a similar position.
• Experience in an international school environment (preferred).
• Functional knowledge of Google tools and MS Office.
• Experience with data analysis (knowledge of Excel and/or databases would be useful).
• Ability to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.
• High standards and expectations.
• Motivated.

EA License | 18C9251
Registration No | R1988835