Executive Assistant (2 Years Contract Position)

Collins Aerospace; Singapore; On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to streamline communication and support the Executive Director and Senior Leadership Team. This role requires a proactive individual capable of managing calendars, coordinating meetings, and handling logistical arrangements. With a focus on confidentiality and discretion, the ideal candidate will thrive in a fast-paced environment, demonstrating adaptability and ownership of their responsibilities. Join a dynamic team where your contributions will enhance operational efficiency and executive support, making a significant impact on organizational success.

Qualifications

• 5 years of experience in a relevant role in a fast-paced organization.
• Strong ability to work independently and make informed decisions.

Responsibilities

• Coordinate communication between Executive Director and Senior Leadership Team.
• Manage calendars and travel arrangements for executives.

Skills

Independence

Ownership

Adaptability

Confidentiality

Technical Proficiency (MS Excel, PowerPoint)

Tools

MS Excel

PowerPoint

Job description

Job Description - Executive Assistant

· Responsible for information communication between ED, SLT and Site Managers

· Meeting coordinator/host for all meeting types involving Executive Director (ED) & Senior Leadership Team (SLT)

· PIC of presentation decks for Executive Director and Central team (Townhall sessions & management meetings)

· Central coordinator of documents for ED’s approval/ signatory

· ED & SLT calendar management

· Travel and logistical arrangement for all employees in SG sites and guests of SLTs, includes security clearance (VCS) for Global Trade compliance

· Corporate mobile phone & vendor (Singtel) management

· Screen and respond to incoming correspondence, inquiries and phone call

· Expatriate benefits administration management for car, housing, children education etc.

· Dotted line manager of 2 Site Operation Administrators (Bedok & Changi)

· EnableMe system Administrator

· Stationery and Taxi card management

· Culture Council committee member, provide support to the council when required

· Logistical support for events when required

· Travel may be required to support ED/SLT

· Any other work tasks as required by ED

Requirements

Successful candidates for this position should demonstrate:

Independence: Strong ability to work independently and complete assigned tasks without constant supervision. This includes making informed decisions, proactively identifying and addressing tasks, and finding necessary resources when needed.

Ownership: The individual should be capable of problem-solving and take ownership of the quality and timeliness of their work with a strong sense of urgency.

Adaptability: The ability to adapt to changing priorities and handle unexpected situations. The position is required to assist with a wide range of tasks, flexibility is key.

Confidentiality & discretion: The incumbent is required to maintain high discretion, strict confidentiality and detailed knowledge of the organization’s operations, procedures and people.

Technical Proficiency: Intermediate skill level of MS Excel and Powerpoint are required; data consolidation, organization and some analytics will be needed.

Candidates should ideally have 5 years of experience in a relevant role in a fast paced organization.

Contract is for 2 years and renewable.