Executive Assistant

IMDA; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A government agency in Singapore is looking for an Executive Assistant to support the Cluster Director in managing administrative tasks and ensuring smooth operations. Candidates should have at least 4 years of experience in office management, strong organizational and communication skills, and proficiency in Microsoft Office. This full-time position offers the opportunity to work in a fast-paced, technology-driven environment.

Qualifications

• At least 4 years of experience in office management and administrative support.
• Ability to organize and meet deadlines with minimal supervision.
• Good oral and written communication skills.
• Knowledge of Microsoft Office software packages.

Responsibilities

• Manage the CD/Dir’s calendar and schedule meetings.
• Act as the primary point of contact for communications.
• Plan and coordinate internal and external meetings.
• Serve as a liaison between the CD/Dir and internal teams.

Skills

Organizational skills

Interpersonal skills

Communication skills

Flexibility

Attention to detail

Tools

Microsoft Office

Job description

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

• Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Organize and maintain confidential files, records, and documentation.
  
  
  

Event Coordination

• Plan and coordinate internal and external meetings, workshops, and conferences.
• Support the NTR staff in tracking programme activities and outcomes.
• Organize logistics for industry events, standards meetings, and telecom-related engagements.
  
  
  

Liaison and Communication

• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Prepare materials and manage event follow-up communications.
  
  
  

Others

• Assist in asset management of Cluster/Division.
• Assist in any ad-hoc duties that may be assigned from time to time.
  
  
  

Job Requirement:

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills.
• Good oral and written communication skills.
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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