Executive Assistant

LIBERTE HR SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global private equity firm in Singapore seeks an experienced Executive Assistant to support the leadership team across corporate functions. This role involves overseeing IT administration, providing legal and compliance support, and assisting HR and finance management. Ideal candidates possess at least 5 years of experience in a similar role, strong organizational skills, and excellent communication abilities.

Qualifications

• Minimum 5 years experience in a similar role supporting multiple stakeholders.
• Experience in financial or professional services is advantageous.
• Strong integrity and work ethic.

Responsibilities

• Oversee IT administration including vendor liaison and procurement.
• Provide legal and compliance support for Board/Committee meetings.
• Support HR administration like employee onboarding and records management.
• Assist finance with expense claims and submissions.
• Manage executive support functions including calendars and travel.

Skills

Organizational skills

Verbal communication

Written communication

Detail-oriented

Self-motivated

Job description

Overview

We are representing a leading global private equity investment firm to identify an experienced and highly motivated Executive Assistant to support the leadership team across corporate functions. This is an exciting opportunity to be part of a dynamic, international environment, working alongside senior stakeholders in Finance, Legal, and Human Resources.

About the Role

The Executive Assistant will play a critical role in ensuring smooth operations and optimal support for the office. Responsibilities include:

• Oversee IT administration, including vendor liaison, hardware/software procurement, onboarding/offboarding processes, and billing validation.
• Provide legal and compliance support by scheduling Board/Committee meetings, managing the board portal, liaising with corporate secretaries, and tracking compliance forms.
• Support HR administration such as employee onboarding/offboarding, records management, and general HR support.
• Assist finance with expense claims, submissions, and ad-hoc administrative matters.
• Manage executive support functions including calendars, travel, meetings, events, office supplies, and coordination with other administrative staff.

About You

• Minimum 5 years experience in a similar role supporting multiple stakeholders, with a background in financial or professional services considered advantageous.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Highly self-motivated, resourceful, and detail-oriented.
• Strong integrity, work ethic, and collaborative team spirit.
• Excellent written and verbal communication skills.