Executive Assistant

Zuellig Pharma; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player seeks a highly organized Executive Assistant to support the EVP of Corporate Strategy & Business Development. This pivotal role involves managing complex schedules, coordinating high-stakes meetings, and acting as a liaison between the EVP and stakeholders. Ideal candidates will have over 5 years of experience supporting C-level executives, exceptional organizational skills, and mastery of productivity tools. Join a forward-thinking company that champions diversity and inclusion, offering a flexible work environment and growth opportunities in the dynamic healthcare sector.

Benefits

Flexible Work Environment

Total Rewards Program

Career Growth Opportunities

Qualifications

• 5+ years as an Executive Assistant supporting C-level executives.
• Mastery of productivity tools and exceptional organizational skills.

Responsibilities

• Manage the EVP’s calendar and prioritize meetings effectively.
• Draft and edit emails, presentations, and reports professionally.

Skills

Organizational Skills

Time Management

Microsoft Office Suite

Google Workspace

Communication Skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Teams

Job description

About US:

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world

Purpose of the Role:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our EVP of Corporate Strategy & Business Development. This role is critical in ensuring seamless operations, managing complex schedules, coordinating high-stakes meetings, and acting as a trusted liaison between the EVP and internal/external stakeholders.

Expectations of the Role:

Executive Support & Calendar Management

• Proactively manage the EVP’s calendar, scheduling, and prioritization of meetings, ensuring optimal time allocation for strategic priorities.
• Coordinate internal and external meetings, including board meetings, leadership discussions, and partner engagements.
• Anticipate scheduling conflicts and resolve them efficiently, keeping the EVP informed of changes.

Communication & Stakeholder Liaison

• Serve as the primary point of contact for the EVP, screening and prioritizing emails, calls, and requests.
• Draft, proofread, and edit emails, presentations, reports, and briefing documents with a high level of professionalism.
• Facilitate smooth communication between the EVP and C-suite executives, investors, partners, and cross-functional teams.

Travel & Logistics Coordination

• Arrange complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation.
• Prepare detailed trip briefs, agendas, and meeting materials for business trips.
• Manage last-minute changes and troubleshoot travel disruptions.

Meeting & Event Coordination

• Organize and prepare materials for leadership meetings, offsites, and strategy sessions.
• Attend key meetings, take notes, and track action items and follow-ups.
• Assist in planning high-profile corporate events, partner summits, and executive retreats.

Document Management & Strategic Projects

• Maintain an organized filing system (digital and physical) for contracts, presentations, and confidential documents.
• Assist in research, data analysis, and presentation development for strategic initiatives.
• Support special projects, including M&A due diligence, partnership integrations, and market research.

Confidentiality & Discretion

• Handle highly sensitive information (e.g., M&A discussions, partnership deals, executive decisions) with absolute confidentiality.
• Uphold professionalism and diplomacy in all interactions.

Attributes Required:

Must-Have:

• 5+ years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills—able to juggle multiple priorities in a fast-paced environment.
• Mastery of productivity tools: Microsoft Office (Outlook, PowerPoint, Excel), Google Workspace, Teams, etc.
• Superior written and verbal communication able to draft polished emails, memos, and presentations.

Advantage to Have:

• Strong business acumen understands corporate strategy, partnerships, and investor relations.
• Discretion and professionalism trusted to handle confidential matters with integrity.
• Familiarity with project management tools.

Why Join Zuellig Pharma:

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.
• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.
• As a leading multimarket healthcare solutions provider, we empower our employees gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.
• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.
• Our Total Rewards program is designed to support your overall well-being in every aspect