Executive Assistant

Morgan McKinley; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a Project Administrative Support professional to manage calendar coordination and provide logistical support for meetings. The role entails project tracking, data consolidation, and supporting senior management with administrative tasks. Ideal candidates should possess strong MS Office skills and good communication abilities, with experience in office administration being an advantage.

Qualifications

• Strong knowledge of MS Office Applications (Word, Excel, PowerPoint).
• Experience in office administration supporting directors.
• Willing to learn and take on challenges proactively.

Responsibilities

• Coordinate and schedule meetings, including room bookings.
• Track open items and follow up on action items.
• Act as SPOC for project team and facilitate communications.

Skills

Communication

Teamwork

Multi-tasking

Tools

MS Office

SharePoint

SAP

Job description

Role and Responsibilities

• Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary

• Formal Minute-taking for meetings

• Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting

• Project tracking, reporting and follow-up actions

• Work closely with Central functions like Performance Monitoring & Reporting (PMR) and Master Planning Office (MPO) on project related and cluster workplan matters

• Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required

• Consolidation of data for Director’s approval and submission to the relevant departments

• Consolidate slides for project meetings and sending out of slides prior to the meeting

• Provision of project administrative support

• Maintain project filling structure/ repository (SharePoint)

• Act as the SPOC for project team and facilitate communications

• Assist in planning and organising MSO related events (e.g townhalls or team building activities)

• Coordinate and assist in logistics planning and refreshment for major events at MSO level

• Other administrative tasks such as T-Shirt distribution

Requirements / Qualifications

. Strong knowledge of MS Office Applications (Word, Excel, Powerpoint)

Good communication skills and reliable team player

Willing to learn new things and take on challenges/task proactively

Experience in office administration supporting directors, project administration support function and calendar management will be an advantage.

Added advantage with knowledge of SharePoint and SAP

Ability to adapt to a fast-changing environment

Result and customer oriented with multi-tasking capabilities

Alvin Lau

EA Licence No.: 11C5502

EA: Registration Number: R1874110