Executive Assistant

Socomec; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support the APAC Chief Executive Officer and the Asia management team. This role is crucial for maintaining a well-organized office environment and ensuring efficient operations. The ideal candidate will bring at least 5 years of experience in administrative support, showcasing strong communication and organizational skills. You'll be responsible for managing multiple projects, coordinating travel and meeting arrangements, and overseeing general office support activities. If you're self-motivated and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 5+ years supporting senior management with administrative tasks.
• Proficient in managing office operations and logistics.

Responsibilities

• Provide executive-level support to the CEO and management team.
• Manage office organization and administration for the Singapore office.

Skills

Communication Skills

Organizational Skills

MS Office Proficiency

Multi-tasking

Interpersonal Skills

Tools

MS Office

Job description

Provides executive-level administrative support to the APAC Chief Executive Officer and the wider Asia management team. Responsibilities include comprehensive management of office organization, ensuring efficient and effective workplace operations. This role encompasses a broad range of administrative and organizational tasks to facilitate the smooth functioning of the executive team and the Asia region operations. The Executive Assistant is responsible for maintaining a well-organized and professional office environment

RESPONSIBILITIES

Management Support

Managing multiple projects as assigned by the reporting manager related to the different business activities.

Consolidating data from countries in Asia as assigned by the reporting manager.

Working closely with other team members to ensure CEO’s preparation for meetings, presentations or other engagements.

Coordinating of calendar, travel, meeting, and scheduling arrangements for the Business Asia Region team, staff, and business partners. Includes initiating contact and securing appointments, logistics, and facilities as appropriate.

General Office Support

Taking charge of general administration and functional activities for the Singapore office, which includes

office and equipment management, ie. maintenance, works, upkeep and supplies

support on courier arrangement, office event coordination for staff

arrange incoming or outgoing business trips for staff, ie. Invitation letters, hotel booking

managing company vehicles, ie. arrangement of car maintenance with appointed car workshop, ensuring vehicles are sent for inspection and coordinate for the yearly renewal of motor insurances and road tax

invoice payment process coordination to be submitted to Finance

HR Administration

New joiners’ office desk preparation, ie. Phone line, computer, stationery, etc.

Training logistics management

Filing

Corporate mobile phone line application and renewal management

Petrol card application and management

REQUIREMENTS

Minimum 5 years’ relevant experience supporting senior management level

Solid communication (written and verbal), interpersonal and organizational skills

Meticulous with the ability to multi-task, prioritise and work under limited supervision in fast paced environment

Self-motivated, independent person with integrity and discretion

Proficient in MS Office (Outlook, Word, Powerpoint, Excel)

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