Executive Assistant

Manulife; Singapore; Hybrid; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the CEO of Emerging Markets. This role offers a unique opportunity to gain insights into strategic decision-making while contributing to the company's growth in a rapidly evolving sector. The successful candidate will develop exceptional organizational and communication skills, manage high-level operations, and play a crucial role in driving innovation strategies. Join a dynamic team that values professional growth and the chance to make a meaningful impact on the company's success.

Benefits

Flexible Work Environment

Professional Development Opportunities

Diversity and Inclusion Initiatives

Qualifications

• 8+ years in a related secretarial or administrative assistant role.
• Proficiency in MS Office applications is essential.

Responsibilities

• Manage projects and ensure timely completion of tasks.
• Communicate information between the executive and various contacts.
• Prioritize and summarize incoming materials for the executive.

Skills

Organizational Skills

Communication Skills

Project Management

Confidentiality

MS Office Proficiency

Education

Bachelor's Degree

Tools

MS Office

Job description

The Executive Assistant role for the CEO of Emerging Markets offers a unique opportunity to work closely with a dynamic leader, gaining insights into strategic decision-making in a rapidly growing sector.

By supporting the CEO, this role contributes directly to our mission of expanding our presence and impact in emerging markets. The successful candidate will develop exceptional organizational and communication skills, gain exposure to high-level operations, and play a crucial part in driving the company's growth and innovation strategies. This position offers both professional growth and the chance to make a meaningful impact on the company's success.

Accountabilities and Responsibilities

Individual Responsibilities

• Within established guidelines, relieves executive and/or officer of details and advanced administrative duties.
• Manages projects as assigned and ensures the accurate and timely completion of tasks.
• Communicates information to and from the executive/officer to and from a wide range of internal and external contacts.
• Delegates for staff implementation of commitments made by the executive and/or officer and updates the executive and/or officer on progress.
• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports.
• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring attention.
• Composes correspondence and documents of a highly confidential nature.
• Maintains file records for executive and/or officer.
• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information.
• Uses various applications to produce reports, spreadsheets, presentations and other documents.
• Generally, plans, organizes and schedules own work.
• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel
• Completes expense reports and maintains detailed records of expenses.
• Performs other duties as assigned.

Job Requirements

• Bachelor’s Degree preferred.
• Has progressed to this level after 8 + years in a related secretarial or administrative assistant role.
• Proficiency in all MS Office applications.
• Comprehensive skill and knowledge of organization policies and practices.

Competencies

• Business Partnering
• Prioritization
• Service Delivery Effectiveness
• Troubleshooting/Technical Support

Decision Authorities

• Prioritizing meetings, calls and situations for executive review.
• Improving administrative business practices to increase effectiveness.
• Works with others to ensure efficiency of the administrative and support functions.
• May oversee or collaborate on special projects or initiatives.
• Mentors administrative support staff.

When you join our team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit our story.

Manulife is an Equal Opportunity Employer. At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail].

Working Arrangement

Hybrid