Executive Assistant

ICF INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global marine interior fit-out company in Singapore seeks an Executive Assistant to support the Group CEO. This role requires managing the CEO's calendar, preparing briefing materials, and ensuring confidentiality in sensitive matters. The ideal candidate should have at least 5–7 years of experience in supporting C-suite executives, excellent interpersonal skills, and a bachelor’s degree in Business Administration or related fields.

Qualifications

• Minimum 5–7 years of experience supporting C-suite executives.
• Familiarity with corporate governance and operational workflows in project-based businesses.

Responsibilities

• Manage the CEO’s calendar and prioritize communications.
• Support execution of strategic initiatives and board preparations.
• Handle sensitive information with confidentiality.
• Track deadlines for high-impact projects.
• Coordinate CEO’s messaging for public statements.

Skills

Strategic thinking

Operational agility

Confidentiality

Excellent interpersonal skills

Education

Bachelor's degree in Business Administration or related fields

Job description

The Executive Assistant (EA) to the Group CEO of ICF Group plays a pivotal role in supporting the CEO in leading a global marine interior fit-out company. This role goes beyond typical administrative support and requires a blend of strategic thinking, operational agility, confidentiality, and excellent interpersonal skills to ensure the CEO's time, communication, and priorities are effectively managed.

Key Duties and Responsibilities :

1. Executive Support

• Manage the CEO’s calendar, scheduling meetings, travel, and appointments across time zones.
• Prepare briefing materials, agendas, and reports for internal and external meetings.
• Screen and prioritize emails, reports, calls, and documents for the CEO’s attention.
• Draft professional correspondence, internal memos, presentations, and proposals.

2. Strategic Coordination

• Support execution of CEO-level strategic initiatives, board preparations, and business planning.
• Coordinate high-level meetings with clients, investors, government stakeholders, and partners.
• Assist in research and data gathering to support strategic decision-making.
• Act as a liaison between the CEO and internal teams, ensuring clear communication and follow-ups.

3. Confidential Administration

• Handle sensitive information with the highest level of confidentiality and discretion.
• Ensure the CEO is briefed and prepared ahead of meetings and travel.
• Maintain accurate records of key business decisions and action items.

4. Project & Event Management

• Track deadlines and progress on high-impact projects involving the CEO.
• Plan and support events, business missions, industry engagements, and board sessions.
• Represent the CEO’s office in project coordination and vendor interactions when necessary.

5. Communications and Branding

• Coordinate and align CEO’s messaging for speeches, interviews, articles, and public statements.
• Support internal communication efforts including newsletters and strategic updates.
• Manage the CEO’s presence on LinkedIn and other industry platforms (Will get Audrey to update on this)

Preferred Qualifications & Background :

• Bachelor’s degree in Business Administration, Communications, or related fields.
• Minimum 5–7 years of experience supporting C-suite executives, preferably in a global or marine/offshore industry.
• Familiarity with corporate governance, stakeholder engagement, and operational workflows in project-based businesses.