EXECUTIVE ASSISTANT

AVISTA ADVISORY PARTNERS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A consulting firm in Singapore is seeking an Executive Assistant to manage the CEO's schedule and coordinate various logistics, including meetings and travel arrangements. The ideal candidate will be IT Savvy and possess strong organizational skills to handle internal and external communication effectively.

Qualifications

• Experience in managing diaries and business schedules.
• Proficient in arranging meetings and conference calls.
• Strong organizational skills for travel arrangements.

Responsibilities

• Manage the diary and business schedules of the CEO.
• Coordinate logistics for meetings, including hotel and preparation of materials.
• Organize domestic and international travel arrangements.

Skills

IT Savvy

Job description

· Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments

· Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc

· Arranging and coordinating conference calls

. Research of profiles using Google, Linkedin etc.

· Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.

· Arranging for Visa for the Senior Team

· Preparation of overseas travel itineraries – flights, hotel, transfers, visas

· Process expense claims

· Handling confidential documents

· Handling internal and external queries and coordinating responses/information from across the team

· Maintain a database of all contacts and cards

· Creating & maintaining filing system for personal & confidential files of the CEO

· Receiving visitors, arranging conference calls, and scheduling meetings

· Assisting Clients with hotel and car booking as needed

- IT Savvy