Executive Assistant

Johnson Controls; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global company in Singapore is seeking an experienced Executive Assistant. In this role, you will provide essential administrative support to C-suite executives, manage complex travel arrangements, and ensure confidentiality of sensitive information. Candidates should have a diploma or degree in Business Administration and at least 5 years of experience working with senior management. A competitive salary and comprehensive benefits package are offered.

Benefits

Competitive salary

Paid vacation/holidays/sick time

Comprehensive benefits package

On the job/cross training opportunities

Encouraging team environment

Qualifications

• 5 years relevant working experience with senior management or C-suite executives.
• Meticulous and strong sense of responsibility.
• Able to multi-task and prioritize with a sense of urgency.
• Experience in managing complex travel arrangements.
• Handle sensitive information with high discretion.

Responsibilities

• Provide full secretarial and administrative support to Functional Vice Presidents.
• Prepare and coordinate all presentations and meetings.
• Manage schedule and ensure timely notifications.
• Support preparation of meeting agendas and materials.
• Coordinate and oversee all travel arrangements.

Skills

Strong organizational skills

Time management

Verbal communication

Written communication

Event management

Confidentiality handling

Education

Diploma or Degree in Business Administration

Job description

What you will do

As Executive Assistant, you will be responsible for providing secretarial services to a C-suite executive or business group president including arranging travel, scheduling appointments, recording meeting minutes, and general office administration. You may be responsible for working with confidential and sensitive information.

How you will do it

SECRETARIAL SUPPORT

• Provide full secretarial and administrative support to a number of Functional Vice Presidents
• Prepare, organize and coordinate all presentations / conferences / meetings / townhalls / events
• Manage schedule and ensure that all appointments / meetings are timely and notified
• Support in preparation of meeting agendas and presentation materials
• Coordinate and oversee all travel arrangements (flights, hotel, transport, dining), expenses claims, etc.
• Maintain electronic filing and archive system
• Follow up on all matters timely and professionally with regards to the communication and coordination of all meetings with internal and external parties
• Ensure confidentiality of information when handling confidential documents
• Ad hoc tasks as and when assigned

What we look for

• Diploma or Degree in Business Administration or a related field
• 5 years relevant working experience with senior management or C-suite executives
• Meticulous, strong sense of responsibility and pro-active
• Able to multi-task, organized and prioritize with a sense of urgency
• Experience in events management would be preferred
• Strong know-how of complex travel arrangements
• Prior experience in a multi-entity corporate environment is preferred
• Strong organisational and time management skills
• Excellent verbal and written communication abilities
• Prove experience handling sensitive information at high level of discretion

What we offer

• Competitive salary
• Paid vacation/holidays/sick time
• Comprehensive benefits package
• On the job/cross training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy