Executive Assistant

BELLOW PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking an Executive Assistant to support the CEO and leadership team. The role involves managing schedules, handling communications, coordinating operations, and supporting content creation. The ideal candidate is highly organised, tech-savvy, and discreet. This position offers a chance to play a vital role in the company's operations.

Qualifications

• Extremely organised and self-managed.
• Strong communication and writing skills.
• Trustworthy and professional.

Responsibilities

• Manage CEO’s calendar and schedule meetings.
• Handle business communications like emails and memos.
• Support content creation tasks and internal ops.

Skills

Organisational skills

Strong communication

Tech-savviness

Tools

Google Suite

Notion

Canva

Slack

WhatsApp

LinkedIn

Instagram

Job description

Role Overview

We’re looking for a highly organised and proactive Executive Assistant to support the CEO and the wider leadership team. You’ll manage day-to-day schedules, comms, tasks, and ops — becoming a trusted extension of the CEO and a vital part of Bellow’s heartbeat.

You’ll be the go-to person to keep things moving even when the CEO is in meetings, on shoots, or away from the desk — someone who anticipates what’s needed before being asked.

What You’ll Be Doing

• Manage CEO’s calendar: scheduling meetings, shoots, internal reviews, and travel
• Handle business communications: emails, memos, meeting notes, follow-ups
• Keep the CEO and team accountable with reminders, timelines, and task tracking
• Support content creation tasks — editing and scheduling LinkedIn posts, updating decks, light copywriting
• Coordinate internal ops: team check-ins, deadlines, planning across departments
• Support light financial admin — managing expense tracking, invoice follow-ups, claims, petty cash records
• Handle external appointments for business (interviews, event invites, press, client requests)
• Help prepare talking points, slides, and materials for meetings and pitches

What We’re Looking For

• Extremely organised and self-managed — you love structure but know how to stay flexible
• Strong communication and writing skills — comfortable managing emails, editing posts, and simplifying complex ideas
• Tech-savvy: familiar with Google Suite, Notion, Canva, Slack, WhatsApp, and social platforms like LinkedIn and Instagram
• Trustworthy and professional — discretion is second nature to you

Bonus Points For

• Experience in creative, media, or startup environments
• Background in marketing, comms, or project coordination
• Design or video editing skills (even light ones in Canva or CapCut)