Executive Assistant

PROVIDENCE LAW ASIA LLC; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A boutique law firm in Singapore is seeking a proactive executive assistant to manage the professional and personal matters of the Managing Director. This senior-level role is suited for a mature individual with at least 7 years of relevant experience who thrives in a dynamic environment and enjoys taking initiative. Key responsibilities include managing schedules, coordinating with internal teams, and handling key client engagements.

Benefits

Close-knit work environment

Training and skill upgrades

Career development

Qualifications

• At least 7 years of relevant work experience.
• Independent and meticulous.
• Ability to draft emails and letters independently with minimal supervision.

Responsibilities

• Managing the MD’s schedule and calendar.
• Coordinate across internal teams to ensure tasks are met.
• Managing the firm’s key clients and engagement activities.
• Document management and processing.
• Administrative support to Managing Director.

Skills

Good command of English language

Excellent communication skills

Proficiency in Microsoft Office

Education

Diploma and above

Job description

We are a tight-knit boutique law firm that specializes in high value litigation and arbitration matters. We are recognized as a leading legal practice and are consistently ranked for our expertise in our specialist practice areas.

We are looking for a proactive executive assistant to manage both the professional and personal matters for the Managing Director. This is a senior-level role suited for a mature individual who enjoys taking initiative, mobilising teams, and ensuring that the Managing Director’s priorities and directives are carried out effectively.

This is an excellent opportunity for someone who thrives in a dynamic environment and wants to make a meaningful impact by working closely with the leadership of a growing firm.

Benefits

• Close-knit work environment
• Training and skill upgrades – we support our staff in improving their skills and offer in-house and external training
• Career development - we believe that every individual has the potential to develop their careers. We work with our staff to plan and grow their vocation, whether in paralegal skills, business development or marketing or office management.

Job responsibilities:

• Managing the MD’s schedule, calendar, meetings, appointments, recurring commitments.
• Coordinate across internal teams to ensure tasks and timelines are met by liaising with the firm’s directors, lawyers and staff.
• Managing the firm’s key clients and client engagement activities.
• Document management: organisation of documents, emails, and correspondence
• Document processing: basic proofreading, formatting, engrossing letters, creating / editing PDF documents, compiling bundles etc.
• Administrative support to Managing Director: preparing for meetings, booking and reservations for appointments and travel arrangements
• Managing contact / client lists

Job requirements:

• At least 7 years of relevant work experience
• Independent and meticulous
• Good command of English language; excellent communication skills. Ability to draft emails and letters independently with minimal supervision.
• Proficiency in Microsoft Office and outlook
• Educational requirements: Diploma and above