Executive Assistant

SATS; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in air cargo handling and catering is seeking an Administrative Support role for its C-suite executives. The position involves managing schedules, coordinating travel, and handling confidential matters while providing comprehensive support to department heads. Ideal candidates should possess outstanding organizational and time-management skills, with experience in a similar role and proficiency in MS Office.

Qualifications

• Prior experience in an administrative or secretarial role preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills required.

Responsibilities

• Provide full-spectrum secretarial and administrative support to C-suite.
• Arrange and coordinate travel plans, including visa applications and accommodations.
• Manage incoming and outgoing mail and maintain office filing systems.

Skills

Organizational skills

Time management

Trustworthiness

Tools

MS Office Suite

Job description

Company description:


About Us

Headquartered in Singapore, SATS Ltd. is one of the world's largest providers of air cargo handling services and Asia's leading airline caterer. SATS Gateway Services provides airfreight and ground handling services including passenger services, ramp and baggage handling, aviation security services, aircraft cleaning and aviation laundry. SATS Food Solutions serves airlines and institutions, and operates central kitchens with large-scale food production and distribution capabilities for a wide range of cuisines.

SATS is present in the Asia-Pacific, the Americas, Europe, the Middle East and Africa, powering an interconnected world of trade, travel and taste. Following the acquisition of Worldwide Flight Services (WFS) in 2023, the combined SATS and WFS network operates over 215 stations in 27 countries. These cover trade routes responsible for more than 50% of global air cargo volume. SATS has been listed on the Singapore Exchange since May 2000. For more information, please visit www.sats.com.sg

Why Join Us

At SATS, people are our greatest asset and we build our success on the knowledge, expertise and performance of every contributor, by embracing diversity and uniqueness. As part of our holistic approach and commitment to embracing FAM (Fulfilling, Appreciated, Meaningful) in the workplace, we offer the runway to develop Fulfilling careers that foster your career growth, recognising and Appreciating the strength of talent and capabilities that we continue to build internally; and inspiring and encouraging each other to make Meaningful contributions in the work we do at SATS.

Job description:


Key Responsibilities

• Provide full-spectrum secretarial and administrative support to C-suite; including diary management, prioritization of simultaneous meeting requests, availability, administer all relevant system transaction on behalf of C-suite (travel & expense, employee portal, e-Procurement, IT requests/approvals)
• Arrange and coordinate travel plans, including visa applications and accommodations and processing expenses claims
• Point of liaison to manage internal and external stakeholder calls and appointments and relevant committee meetings associated with C-suite
• General on-site and in-person administrative duties as required; including arranging access to office for guest, booking meeting rooms with refreshments, handling mail, photocopying, scanning
• Effective management, prioritization and routing of verbal and written enquiries between departments to ensure the timely flow of information
• Prepare and distribute accurate and timely meeting agendas and materials
• Manage incoming and outgoing mail, and maintain and update office filing systems
• Provide general administrative support to the department heads as needed; including new hire onboarding, business card purchase, organization of logistics for meetings such as team offsites

Key Requirements

• Prior experience in an administrative or secretarial role preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to work independently and as part of a team.
• Trustworthy, responsible, and discreet in handling confidential matters.
• Professional and friendly demeanor.