Executive Assistant

TRULYYY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading private investment firm in Singapore seeks a high-caliber Executive Assistant to provide administrative and operational support to its leadership team. The ideal candidate will manage daily office operations, handle documentation, coordinate travel, and facilitate communication across regions. Applicants should possess at least 2 years of relevant experience and be proficient in Mandarin. This role demands strong organizational and communication skills in a dynamic environment.

Qualifications

• Minimum 2 years of relevant experience as an Executive Assistant or similar role.
• Detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment.

Responsibilities

• Manage daily office administration and ensure smooth operations of the workplace.
• Draft, organize, distribute, and archive company documents and correspondence.
• Coordinate travel bookings, meeting schedules, and business hospitality for the team.
• Support cross-regional communication and serve as a bridge between stakeholders.
• Assist with vendor management, procurement, and ad-hoc tasks.

Skills

Organizational skills

Communication skills

Coordination skills

Proficiency in Mandarin

Education

Diploma or above; secretarial training is a plus

Job description

We are a leading private investment firm with strong presence across Asia, managing multi-billion-dollar assets and supporting fast-growing enterprises. We are seeking a high-caliber Executive Assistant to provide administrative and operational support to our leadership team.

Key Responsibilities

• Manage daily office administration and ensure smooth operations of the workplace.
• Draft, organize, distribute, and archive company documents and correspondence.
• Coordinate travel bookings, meeting schedules, and business hospitality for the team.
• Support cross-regional communication and serve as a bridge between internal and external stakeholders.
• Assist with vendor management, procurement, and ad-hoc tasks assigned by management.

Key Requirements

• Minimum 2 years of relevant experience as an Executive Assistant, Secretary, or similar role.
• Diploma or above; secretarial training is a plus.
• Strong organizational, communication, and coordination skills across teams and functions.
• Detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment.
• Proficiency in Mandarin to effectively communicate with Chinese-speaking clients and counterparts.

Regrettably, only shortlisted candidates will be notified.

Business Registration No.: 202004228R

EA Licence No: 20S0118

Registration No: R21100205