Executive Assistant

Kinsei Recruitment; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading investment firm in Singapore is seeking a highly organized Executive Assistant to support the senior leadership team. This role requires managing office operations, coordinating complex schedules, and strong communication skills as you work closely with global teams across various regions. The ideal candidate will have at least 8 years of experience in a fast-paced environment, and fluency in English and Mandarin is essential.

Qualifications

• At least 8 years of experience in office management or executive-level support.
• Fluency in English and Mandarin is essential.
• Strong command of Microsoft Office tools, particularly Outlook.

Responsibilities

• Manage daily office operations and coordinate complex schedules.
• Liaise with internal departments and external vendors.
• Support senior leadership team across multiple time zones.

Skills

Communication

Office Management

Problem Solving

Discretion

Education

Bachelor's Degree

Tools

Microsoft Outlook

Job description

About our client

We are working with a leading investment firm with a strong focus on technology-driven strategies. The company manages a diverse range of investments and is known for its analytical rigor, high-performance culture, and long-term approach to growth. With a well-established presence in Asia, the Singapore office plays a strategic role in supporting operations across the region and globally. The firm fosters a collaborative and intellectually engaging environment, where professionalism and attention to detail are highly valued.

Tasks

This role is ideal for a highly organised, proactive, and resourceful Executive Assistant to take on a broad range of responsibilities in support of a senior leadership team. You’ll manage daily office operations, coordinate complex schedules and regional travel, liaise with internal departments and external vendors, and help shape an efficient and collaborative office environment. You’ll also work closely with global teams across Asia, Europe, and North America, requiring excellent communication skills and the ability to manage multiple tasks in a fast-paced setting. Discretion, judgment, and an ability to anticipate needs are key traits for success in this role.

Requirements

• At least 8 years of experience in office management and/or executive-level support, ideally in financial services or a similarly fast-paced, international environment.


• A bachelor’s degree is preferred.


• Strong command of Microsoft Office tools, particularly Outlook.


• Excellent interpersonal, written, and verbal communication skills.


• Strong judgment and the ability to handle sensitive information with discretion.


• Proven track record of independently managing multiple priorities and supporting senior stakeholders.


• Adaptable, solution-oriented, and comfortable working across time zones with global teams.


• Fluency in both English and Mandarin is essential due to regular interaction with international counterparts.