Executive Assistant

CANON SINGAPORE PTE. LTD.; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Support professional to assist senior management in driving organizational success. This role involves managing calendars, travel arrangements, and preparing essential reports and presentations. You will collaborate with cross-functional teams, ensuring effective communication and strategic alignment across initiatives. The ideal candidate will possess strong organizational and communication skills, with a proven track record in executive support. If you thrive in a fast-paced environment and are passionate about contributing to strategic decision-making, this opportunity is perfect for you.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Proven experience providing executive-level support to senior leaders.

Responsibilities

• Provide executive support to senior management including calendar management and travel arrangements.
• Support strategic planning initiatives and assist in project execution.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Confidentiality

Microsoft Office 365

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office 365

Job description

Executive Support

• Executive support to Senior Management, including calendar management, meeting coordination, travel arrangements, expense claims …
• Prepare reports, presentation materials and meeting agenda.
• Serve as a liaison between the management and internal/external stakeholders, maintaining professional communication and strict confidentiality at all times
• Provide administrative support to cross-divisional teams as needed.
• Organize, plan and coordinate cross-divisional events and meetings.

Strategic Planning

• Support the management team in developing and implementing strategic plans and initiatives to drive organizational growth and success.
• Conduct research, analyze data, and prepare reports to support strategic decision-making processes.
• Assist in the coordination and execution of strategic projects, ensuring alignment with corporate objectives and timelines.
• Collaborate with cross-functional teams to gather insights and facilitate communication on strategic initiatives.
• Provide administrative support for strategic planning meetings, including agenda preparation, minutes taking, and documenting follow-up actions.
• Support in driving cross-divisional staff engagement initiatives, to cultivate a strong culture of camaraderie

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience in providing executive-level administrative support, preferably to C-suite executives or senior leaders.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information and personal matters.
• Analytical mindset with the ability to think critically and contribute to strategic decision-making processes.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, SharePoint)
• Flexibility and adaptability to accommodate changing priorities and responsibilities.
• Ability to work independently, take initiative and proactively address potential issues.