Executive Assistant

WADZPAY ASIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading tech company in Singapore is seeking an Executive Assistant to support the CEO. The role demands strong organizational and communication skills to manage a complex schedule and assist in strategic initiatives. The ideal candidate will have experience in fast-paced environments, proficiency in Microsoft Office, and the ability to maintain confidentiality. This position is vital for ensuring efficient operations and requires a high level of professionalism.

Qualifications

• Proficiency in Advanced Microsoft Office Suite essential for managing schedules and presentations.
• Experience supporting a senior executive in a fast-growing startup is preferred.
• Written and oral knowledge of regional languages is a plus.

Responsibilities

• Manage the CEO’s calendar, arrange meetings, and provide reminders.
• Coordinate internal or external meetings and manage travel itineraries.
• Ensure professional and confidential communication with all stakeholders.

Skills

Project Management

Microsoft Office Suite

Communication

Organization

Confidentiality

Multitasking

Education

Bachelor's Degree in Business or Communications

Certified Administrative Professional (CAP)

MBA or related master's degree

Job description

Executive Assistant To CEO

ABOUT WADZPAY

WadzPay was founded in 2018 in Singapore with a commitment to drive financial inclusion and revolutionise the virtual asset financial services landscape. It is a cutting-edge hybrid blockchain, designed to deliver unmatched flexibility, scalability, and security for enterprises. WadzPay goes beyond just payments. It is a fully modular, interoperable blockchain solution tailored for businesses seeking a flexible, efficient, and secure payment infrastructure. Whether you need custom environments for specific customers or advanced ledger capabilities, WadzPay architecture is designed to adapt and grow with your needs. It operates across geographies spanning Asia Pacific, the Middle East, Africa, Europe, and the Americas.

For more information, visit www.wadzpay.com

ABOUT THIS ROLE

Our ideal candidate thrives in a fast-paced environment and enjoys the challenge of complex business contexts that are typically defined in real-time. Above all else, the successful candidate will be a passionate builder of talent and teams.

We have a team culture that encourages innovation, and we expect engineers and management alike to take a high level of ownership for the product vision, technical architecture, and project delivery. Successful candidates will be high-bandwidth leaders who can cut through the noise, simplify relentlessly, deliver results, and build great teams around themselves. You must be willing to insist on the highest standards for quality, maintainability, and performance.

We are seeking a talented and experienced Executive Assistant to provide support to our CEO. You are expected to wear multiple hats and act as an enabler for the CEO to be most effective with his workdays. This role is ideal for someone with strong business judgment, high attention to detail and communication skills, and the ability to interact with a variety of people in a professional and welcoming manner. Enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.

KEY RESPONSIBILITIES

· Manage the CEO’s calendar on a daily basis -Maintain diary, arrange meetings and appointments and provide reminders

· Providing updates and reminders to keep the CEO on schedule

· Coordinate the agenda for any internal or external meetings with the relevant stakeholders

· Manage and Plan Travel itineraries

· Act as the point of contact between the executives and internal/external clients

· Undertake the tasks of receiving calls, taking messages and routing correspondence.

· Plan & coordinate strategic reviews and updates on the status of various initiatives and ensure any action points are concluded in a timely manner

· Coordinate and follow up with business verticals from time to time

Ensure communication with respective teams with a high degree of professionalism, accuracy and · confidentiality.

· Manage & monitor all planning, coordination, filing & logistics related to paperwork

· Monitoring priority items for the CEO, providing assistance & follow-ups as required

· Plan & manage the CEO’s travel schedule

· Provide required support on reports, PowerPoint presentations, minutes and briefs

SKILLS REQUIRED

1) TECHNICAL

· Experience of supporting a senior executive of a tech company or fast-growing startup

· Full comprehension of office management systems and procedures

· Strong project management, ability to see things through from start to finish

· Excellent computer skills, Microsoft Office Suite

· Written and oral knowledge of Bahasa Indonesia, Chinese and Melayu, or any other regional languages would be a plus

2) BEHIVOURAL & SOFT SKILLS

· High level of organization and attention to detail

· Ability to multitask and prioritize multiple projects

· Excellent time management skills and ability to meet tight deadlines

· Ability to maintain highly confidential information

· Professional written and verbal communication skills

· High level of professionalism and tact

· Ability to maintain calm in stressful situations

· Ability to problem solve effectively

· High degree of adaptability and willingness to pivot when needed

· Ability to accommodate CEO's schedule when needed.

QUALIFICATIONS

· Proficiency in Advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software, is essential for efficiently managing a CEO's schedule, correspondence, and presentations.

· Bachelor’s Degree (Preferred): Often required in business, communications, or a related field.

· Certified Administrative Professional (CAP)

· MBA or a related master’s degree would be added advantage

LOCATION – Singapore

SALARY- S$ 3,000 – 4,500 pm