Executive Assistant

People Advantage Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in corporate planning is seeking a candidate to provide secretariat support for high-level meetings and manage corporate activities. This role requires effective communication skills and a degree from a recognized university, ensuring that strategic discussions align with divisional objectives. The position is offered on a 1-year contract basis.

Qualifications

• Possess a degree in any field.
• Confident in verbal and written communication.
• Experience in stakeholder engagement is a plus.

Responsibilities

• Provide secretariat support for high-level forums and meetings.
• Organize and manage corporate planning activities.
• Compile reports and presentation materials for management.

Skills

Clear writing

Stakeholder engagement

Verbal communication

Education

Degree from a recognized university

Job description

Job Description

1. Provide end-to-end secretariat support for high-level forums and meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items.

2. Organize and manage corporate planning activities, including the annual corporate retreat and strategic planning sessions, ensuring smooth logistics, stakeholder engagement, and timely execution.

3. Coordinate and support workplan development and strategic discussions across departments, helping to align divisional objectives with broader organizational goals.

4. Facilitate inter-agency workstreams and discussions, tracking progress and ensuring clarity in objectives and outcomes.

5. Support the implementation and review of the system, ensuring risk registers are updated and discussions are well-documented across workgroups.

6. Act as a coordination point with the Government agencies and other Ministries, aligning efforts with initiatives and strategic outcomes.

7. Compile and prepare reports, presentation decks, and briefing materials for senior management, ensuring key decisions, risks, and strategic alignments are clearly communicated.

Requirements

• Possess a Degree from a recognized university in any field

• Ability to draft clear, concise, and well-structured documents, reports, and correspondence suitable for different audiences.

• Confident and effective in verbal communication, able to present ideas clearly and engage in meaningful discussions with diverse stakeholders.

• Experience or aptitude for engaging stakeholders effectively to understand needs, gather feedback, and facilitate collaboration.

• Familiarity with corporate planning processes, such as strategic planning, workplan development, or performance monitoring, is advantageous.

This role would be a 1-year contract under People Advantage Pte Ltd. We appreciate your application and regret only shortlisted candidates will be notified.