Executive Assistant

The Walt Disney Company (Southeast Asia) Pte. Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading entertainment company in Singapore is seeking an organized Administrative Support professional to assist the APAC Regional Security Operations. The role involves scheduling, managing T&E claims, and liaising with stakeholders. Ideal candidates should possess a diploma or GCE ‘O’ levels and have significant experience supporting senior leaders. Strong organizational and communication skills are essential.

Qualifications

• Experience in a corporate environment preferred.
• Similar experience supporting a senior leader is advantageous.

Responsibilities

• Provide overall administrative support to the APAC regional security group.
• Manage the day-to-day calendar for the Vice President.
• Coordinate with APAC teams and cross-functional teams.

Skills

Organisational skills

Communication skills

Technology savvy

Attention to detail

Initiative

Education

Diploma or GCE ‘O’ levels

Tools

SAP administration

Job description

The role is responsible for providing overall support to the APAC Regional Security Operations group. Duties include, but are not limited to, meetings coordination, database management, invoice processing, communicating with internal and external stakeholders, and other general secretarial and administrative support to the department. Strong team player is highly desirable. Based in Singapore, this position will report into the Vice President of Global Security Asia Pacific.

The responsibilities of this position include (but not limited) to the following:

• Prepare Travel & Entertainment (T&E) claims on behalf of the Vice President. File, track and manage T&E reconciliation
• Schedule meetings and manage appointments, with follow up for each activity
• Manage the day-to-day calendar for the Vice President
• Make all travel arrangements which includes flights, ticketing, lodging, visa application, etc.
• Liaise with VP’s direct reports and other employees to ensure deadlines are met
• Receive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner
• Manage SAP administration to include PO’s and Invoices
• Maintain security databases and MIS, efficient document filing systems (manual and electronic), and distribute department information, materials, and presentations, as required
• Coordinate with the GSCC, ESCC, GITA, GCM, and other Global Security-related entites for enterprise related MIS
• Take meeting minutes when necessary.
• Coordinate and collaborate with APAC teams and other cross-functional teams.
• Provide overall administrative support to the APAC regional security group

Professional Qualifications and Experience

• Preferably a Diploma holder. Candidates with GCE ‘O’ levels and a minimum of five years relevant working experience in a corporate environment
• Similar experience working with or supporting a senior leader is preferred

Skills

• A self-starter who is organised, resourceful and able to take initiatives
• A positive attitude. Able to multi-task effectively, with attention to detail
• A strong team player. Good communication skills and prompt in follow-ups
• Technology savvy with analytical skills
• Mature understanding of company and team confidentiality

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.