Executive Assistant

Dynamic Human Capital Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable healthcare institution in Singapore is seeking an Executive Assistant to support the Executive Director and clinicians. This role involves managing the ED's calendar, preparing reports, and ensuring the smooth operation of the office. Ideal candidates should have a diploma and at least 2 years of administrative experience, along with proficiency in Microsoft Office. This position offers a collaborative working environment focused on patient care.

Benefits

Collaborative working environment

Contribution to meaningful work

Qualifications

• At least 2 years of administrative experience.
• Strong proficiency in Microsoft Office applications.
• Good understanding of accounting and figures.

Responsibilities

• Manage the ED’s calendar and schedule meetings.
• Prepare agendas, take meeting minutes, and follow up on actions.
• Handle correspondence and distribute documents.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Excellent communication skills

Interpersonal skills

Education

Diploma

Job description

Executive Assistant
Salary: $2,580 – $3,200
Location: West
Working Hours: Office Hours

About the Role
Join as an Executive Assistant / Senior Executive Assistant, supporting the Executive Director (ED) and clinicians. You will play a key role in ensuring the ED’s office runs efficiently and in facilitating smooth daily operations of the Centre.

Key Responsibilities

• Manage the ED’s calendar, schedule meetings, and coordinate logistics.

• Prepare agendas, take meeting minutes, follow up on action items, and arrange catering when required.

• Handle incoming/outgoing correspondence and distribute documents.

• Draft routine correspondence, reports, and presentations.

• Coordinate special projects and liaise with internal departments and external partners.

• Manage cost data, purchase requisitions, invoices, and expense claims.

• Maintain records for staff claims, allowances, and petty cash.

• Ensure confidentiality of sensitive information.

• Support office supply management and general administrative needs.

Requirements

• Diploma holder with at least 2 years of administrative experience.

• Strong proficiency in Microsoft Word, Excel, and PowerPoint.

• Good understanding of accounting and figures.

• Excellent communication and interpersonal skills.

• Able to work independently and handle multiple priorities.

Why Join Us

• Be part of a reputable healthcare institution.

• Contribute to meaningful work that supports clinicians and patient care.

• Collaborative and supportive working environment.

How to Apply:

If interested, please send your resume [e-mail] by clicking the “Apply Now” button.

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret that only short-listed applicants will be notified.

Naw Thet Nwe Oo

Registration No: R25127887

EA Licence No: 12C6253