Executive Assistant

EightyTwo Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic organization in Singapore seeks a meticulous Personal Assistant to provide comprehensive support to the CEO, managing schedules, client communication, and office tasks. The ideal candidate is detail-oriented, thrives under pressure, and has experience in administration. Employment benefits and job progression in a creative culture are offered.

Benefits

Job progression in a growing organization

Work-life balance

AWS and employment benefits

Qualifications

• Prior experience in Administration or Personal Assistant role is advantageous.
• Detailed, meticulous and result-oriented with excellent communication skills.
• Independent, quick-on-action and flexible self-starter.

Responsibilities

• Provide a full spectrum of secretarial and administrative support for the CEO.
• Plan, organize, and manage the CEO’s calendars and appointments.
• Manage communication with prospective clients and maintain records.

Skills

Excellent written and verbal communications skills in English

Proficiency and experience with Excel

Knowledge in all Microsoft Office software and Google Spreadsheet

Education

Diploma and Degree holders only

Job description

We are looking for a candidate who exhibits high standards, excellent communication & organization skills as well as an ability to take initiative and prioritize daily tasks with great meticulousness!

A strong ability to take charge and meet tight deadlines will ensure your success in this role.

Duties & Responsibilities

• Provide a full spectrum of secretarial and administrative support for the CEO

• Plan, organize, and manage the CEO’s calendars, appointments, meeting schedules and travel plans

• Keep track and update CEO and Head of Departments of important appointments and deadlines

• Manage the communication both written or verbal with prospective clients appropriately, follow up and maintain proper records of clients in the database

• Manage and schedule internal and external meetings as well as any other appointments

• Arrange and prepare presentations, memos, minutes, materials and documents for various meetings as well as recording meeting minutes with accuracy

• Not limited to attending inquires from clients or prospects, liaison to any 3rdparty vendors, suppliers and internal stakeholders of the company.

• Being able to achieve service excellence and guest relations to align our brand and our affluent client, being able to enhance and ensure quality checks on the entire lifecycle of our clients.

• Manage confidential and sensitive information with discretion and integrity

• Conduct general administrative tasks, such as filing, shredding documents a & maintaining office supplies.

• Ensure cleanliness and maintenance of the office

• Execution of ad-hoc duties as instructed by the CEO

Who

• Detailed, meticulous and result-oriented with excellent verbal and written communication skills

• Independent, quick-on-action and flexible self-starter with high sense of responsibility

• Strong ability to organize work well with deadlines in a fast-paced and dynamic environment

• Prior experience in Administration or Personal Assistant role is advantageous

What you can expect

• Job progression in a growing organization

• Be part of the dynamic creative culture

• Work-life balance

• AWS and employment benefits

Skills & Qualifications

• Excellent written and verbal communications skills in English

• Proficiency and experience with Excel

• Knowledge in all Microsoft Office software and Google Spreadsheet

• Diploma and Degree holders only