Executive Assistant

Coda; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An innovative company is on the lookout for a proactive Executive Assistant to support its Commercial Sales team. This role is pivotal in managing schedules, coordinating meetings, and ensuring smooth operations for leadership. The ideal candidate will thrive in a dynamic environment, showcasing exceptional organizational skills and attention to detail. With a commitment to fostering growth and collaboration, this position offers a chance to make a significant impact in a fast-paced setting. If you have a passion for efficiency and a knack for multitasking, this opportunity could be the perfect fit for you.

Benefits

Wellness Boost

Customized Benefits

Growth Opportunities

Skill Development

Volunteer Time Off

Family Support

Qualifications

• 4+ years of experience as an executive assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Ability to work independently while maintaining teamwork.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Coordinate travel arrangements and plan board meetings.
• Assist in preparing reports and presentations for leadership.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Proficiency in Google Workspace

Ability to Manage Multiple Priorities

Tools

Slack

Zoom

Project Management Platforms

Job description

What We Do

Coda delivers commerce solutions that accelerate global growth for our partners. With over a decade of experience, we’re trusted by 300+ publishers—including Activision, Bigo, Electronic Arts, Moonton, and Riot Games—to grow their revenue and audiences worldwide.

Our suite of solutions includes Custom Commerce, a fully customizable web store; Codapay, enabling seamless direct payments through API integration on publishers’ websites; Codashop, the go-to marketplace for millions of gamers to purchase in-game content; and Distribution, extending Codashop content through our network of trusted commerce partners.

Headquartered in Singapore with a team of 400+ Codans, Coda has been recognized as an industry leader, named an APAC High Growth Company (2023) by Financial Times, one of Granite Asia’s NextGenTech 30 (2024), a payments leader on Fortune’s Fintech Innovation Asia list (2024), and listed among The Straits Times Fastest Growing Fintechs (2024).

For more on how Coda helps publishers grow faster and smarter, visitcoda.co.

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the Commercial Sales team. This role will be instrumental in managing schedules, coordinating meetings, and ensuring smooth day-to-day operations for the leadership team. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced environment.

Responsibilities:

• Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities.
• Coordinate travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events.
• Plan and execute board meetings, team meetings, offsites, and internal events, including agenda preparation and follow-ups.
• Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs.
• Assist in preparing reports, presentations, and correspondence for leadership.
• Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives.
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication.
• Support administrative tasks, such as expense reporting, procurement requests, and document management.
• Proactively identify opportunities to improve operational efficiencies within the Commercial Sales team.

Requirements:

• 4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders.
• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative.
• Excellent communication and interpersonal skills, with the ability to work across teams and cultures.
• High level of discretion and professionalism in handling sensitive information.
• Proficiency in Google Workspace and experience with collaboration tools such as Slack, Zoom, and project management platforms.
• Ability to work independently while maintaining a strong sense of teamwork and collaboration.
• Experience working in a sales-driven or commercial environment is a plus.

Working at Coda

With Codans spread across over 20 countries worldwide, our fast-paced, challenging, and highly collaborative environment breaks down time zones and cultural barriers, empowering you to chase innovative ideas, contribute to Coda’s growth, and make a lasting impact.

If you have a passion for pushing boundaries and thrive on continuous improvement through experimentation, we would love to hear from you!

Our Perks*

Wellness Boost: Stay healthy with resources for physical and mental well-being with our flexible benefits and Employee Well-being Program - because you matter!

Customized Benefits: Tailor your benefits with our flexible plan.

Growth Opportunities: Unlock your potential through clear progression paths.

Skill Development: Access training resources to fuel your personal and professional growth.

Volunteer Time Off: Enjoy paid time off to make a difference in the world through volunteering.

Family Support: Take advantage of paid Family Care Leave to bond with your family, while our selected Flexible Benefits also cater to your family's needs.

*Benefits are reviewed and updated on a yearly basis

We are proud to be an equal opportunity employer, embracing the unique qualities of every individual, regardless of gender, race, age, religion, disability, or other local protected classes. Our goal is to foster an inclusive environment where everyone feels welcome and valued.

Due to the large number of exceptional applications we receive, we can only reach out to shortlisted candidates. If you don't hear from us, rest assured there may be another opportunity at Coda that aligns better with your unique abilities. Remember to check our Careers Page for more exciting job openings!