Executive Assistant

WGT EHR Pte. Ltd.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in Singapore is seeking a responsible EA/PA to support senior members and manage office tasks efficiently. This role involves coordinating schedules, arranging travel, and ensuring smooth office operations. Candidates should have 5 years of relevant experience and proficiency in MS Office, along with strong organizational and communication skills.

Qualifications

• 5 years of relevant experience required.
• Ability to handle confidential matters with care.
• Strong organizational and multitasking abilities.

Responsibilities

• Coordinate and maintain partner’s schedules including appointments and meetings.
• Provide administrative assistance in handling day-to-day office responsibilities.
• Assist in preparation of materials for meetings and presentations.

Skills

Communication

Organizational skills

Multitasking

Detail-oriented

Proactivity

Interpersonal skills

Bilingual (English and Mandarin)

Tools

MS Office

Job description

Summary:

We are looking for a responsible EA/PA to perform administrative duties which include providing support to the Managing Partner and managing office tasks.

Responsibilities:

Senior members support

• Coordinate and maintain partner’s schedules, including appointments and meetings.

• Arrange travel logistics such as booking flights and hotels, planning itineraries, securing visas, organizing transportation, and managing travel-related reimbursements.

• Assist in the preparation of materials for meetings and presentations.

• Provide support for visiting team members.

Office management

• Provide administrative assistance in handling day-to-day office responsibilities.

• Liaise with vendors and suppliers, place orders upon approval and ensure timely delivery and coordination.

• Ensure the office environment remains tidy, welcoming, and well-stocked at all times.

• Maintain files and records.

• Ensure office equipment functioning well.

• Coordinate office relocation and decoration projects as needed.

• Assist office bills settlement, organise and facilitate events, meetings etc

• To assist in all other ad-hoc administration matters as and when required from team

Requirements:

• 5 years of relevant experience

• Proficiency in MS Office Suites is required

• Good communication and interpersonal skills

• Detail-oriented, responsible and proactive

• Able to work independently with limited supervision

• Handle confidential matters with care and execute sensitive assignments with a high level of discretion.

• Strong organizational and multitasking abilities.

• Bi-lingual is a plus (English and Mandarin) to effectively communicate with Mandarin-speaking clients.

Please include the following information in your resume.

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R22111484 Ketty Lim