Executive Assistant

Biohackk International Pte. Ltd.; Singapore; On-site; USD 35,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized Executive Assistant to provide essential administrative support to its CEO. In this dynamic role, you will manage calendars, coordinate meetings, and handle travel arrangements while ensuring smooth office operations. Your strong communication skills will facilitate effective liaison between executives and stakeholders. This position offers a unique opportunity to be part of a forward-thinking team, where your contributions will significantly impact the organization. If you thrive in a fast-paced environment and are passionate about supporting leadership, this role is perfect for you.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Exceptional organizational and time-management skills required.

Responsibilities

• Provide comprehensive administrative support to CEO or Founder.
• Organize and coordinate executive meetings and travel arrangements.

Skills

Organizational Skills

Time Management

Communication Skills

Microsoft Office Suite

Problem-Solving Skills

Education

Bachelor's Degree in Business Administration

Tools

Office Management Software

Job description

Responsibilities:

• Administrative Support: Provide comprehensive administrative support to CEO or Founder, including managing calendars, scheduling meetings, and handling correspondence.
• Meeting Coordination: Organize and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and transportation, and prepare detailed itineraries.
• Document Management: Prepare and edit reports, presentations, and other documents as needed. Ensure accurate and confidential handling of sensitive information.
• Office Management: Oversee daily office operations, including managing supplies, equipment, and office services to ensure a well-functioning work environment.
• Communication: Act as a liaison between executives and internal/external stakeholders, handling inquiries and providing timely responses.
• Event Planning: Assist in organizing company events, conferences, and team-building activities.
• Project Support: Support special projects and initiatives as assigned by executives, including research, data analysis, and reporting.
• Time Management: Prioritize tasks and manage time effectively to meet deadlines and support executive needs.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and ability to work independently.
• Attention to detail and ability to manage multiple tasks simultaneously.