Executive Assistant

HSBC; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

HSBC Singapore is seeking an Executive Assistant to provide high‑level support to senior leaders. The role includes managing complex calendars, coordinating travel and expenses, preparing materials, and ensuring governance and confidentiality across all activities.

The successful candidate will demonstrate strong organisational skills, discretion and excellent communication while working in a fast-paced, matrixed environment. This is a full-time position based in Singapore.

Qualifications

• Experience providing executive assistant support to senior leaders in a fast-paced environment.
• Strong planning, organisation and stakeholder management skills.
• High levels of integrity, discretion and handling of confidential information.
• Sound judgement and problem-solving, able to work independently with escalation when needed.
• Strong written and verbal communication with senior stakeholders.

Responsibilities

• Provide end-to-end executive support to the Head of GTS, SEA Cluster and visiting executives.
• Coordinate administrative resources and oversee contract staff to ensure timely delivery.
• Manage complex calendars across multiple time zones and resolve conflicts.
• Prepare materials, meeting packs and presentations with accuracy and confidentiality.
• Maintain records using approved filing systems aligned with governance and retention.
• Coordinate travel bookings, itineraries and timely expense claims in line with policy.
• Support team operations, events, and logistics for visiting executives.

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

MS Office

Tools

Microsoft Office

Job description

Some Careers Have More Impact Than Others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Corporate and Institutional Banking is a markets‑led, financing‑focused business that provides investment and financial solutions. Our sector‑focused Banking relationship managers provide a single coverage point for multi‑national clients. With our global capabilities and footprint, vast expertise, and local knowledge, our Global Network Banking teams connect clients to the products and services that meet their international financial needs.

Executive Assistant

In This Role, You Will

• Maintain compliance with all applicable HSBC Group policies, procedures, and regulatory requirements, escalating issues where appropriate. Provide end‑to‑end executive support to the Head of GTS, SEA Cluster, and visiting executives, including proactive prioritisation of requests and correspondence.
• Coordinate administrative support resources, including oversight of contract administrative staff to ensure effective task allocation, timely delivery, and consistent service quality.
• Manage complex calendars and diaries for senior executives, scheduling meetings across multiple stakeholders and time zones while resolving conflicts and anticipating changes.
• Prepare and quality‑check materials such as documents, meeting packs, and presentations, ensuring accuracy, professionalism, and appropriate handling of confidential information.
• Maintain records and documentation using approved central filing and electronic archiving systems, ensuring alignment with audit, retention, and information governance requirements.
• Coordinate travel and expenses for assigned stakeholders, including travel bookings, itineraries, and timely submission of expense claims and invoices in line with Travel & Expense policy.
• Support team operations and engagements, including office administration, logistics for visiting executives, and coordination of team meetings/events (agenda, approvals, communications, and systems entries where required).

To Be Successful, You Will Need

• Demonstrated experience providing executive assistant support to senior leaders in a fast‑paced, matrixed environment.
• Strong planning, organisation, and stakeholder management skills, with the ability to manage competing priorities and tight deadlines.
• High levels of integrity, discretion, and attention to detail, with proven capability in handling confidential and sensitive information.
• Sound judgement and problem‑solving ability, working independently while knowing when to upscale appropriately.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders and external parties.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable working with standard enterprise systems for calendars, travel, and document management.

You’ll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Candidates with less relevant experience or skills may be offered a lower Global Career Band than stated above.

Issued by Hongkong & Shanghai Banking Co

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