Executive Assistant

NEXTSTEP IMMIGRATIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic immigration services provider in Singapore is seeking an Administrative Executive to manage calendars, coordinate meetings, and handle correspondence. The ideal candidate should have a diploma in Business Administration and 2–3 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential for success in this role.

Qualifications

• 2–3 years of relevant experience in an administrative or executive support role.
• High level of discretion and confidentiality in handling sensitive information.
• Able to work independently with minimal supervision.

Responsibilities

• Managing calendars and scheduling meetings.
• Organizing meetings and preparing agendas.
• Arranging flights and accommodations for business trips.

Skills

Organizational and time management skills

Written and verbal communication skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma or equivalent in Business Administration

Tools

Microsoft Office applications

Job description

• Administrative Support – Managing calendars, scheduling meetings, handling emails, and preparing documents.
• Communication Management – Acting as a point of contact between executives, employees, clients, and other stakeholders.
• Meeting & Event Coordination – Organizing meetings, preparing agendas, taking minutes, and following up on action items.
• Travel Management – Arranging flights, accommodations, and itineraries for business trips.
• Project Assistance – Supporting or managing special projects, research, and reports.
• Confidentiality & Discretion – Handling sensitive information with professionalism and discretion.
• Financial Support – Managing expense reports, budgeting, and handling invoices.
• Office Operations – Overseeing office supplies, technology, and administrative processes.

Requirements:

• Minimum Diploma or equivalent qualification in Business Administration, Secretarial Studies, or a related field.
• At least 2–3 years of relevant experience in an administrative or executive support role.
• Strong organizational and time management skills , with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• High level of discretion and confidentiality in handling sensitive information.
• Strong attention to detail , accuracy, and a proactive approach to work.
• Ability to work independently with minimal supervision, as well as part of a team.
• Professional and polished in both written and verbal communication.