Executive Assistant

Robert Walters; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

An exceptional opportunity as an Executive Assistant to the Senior Vice President at a leading life-sciences organization in Singapore. You will manage operations for the APAC leadership team, with responsibilities in scheduling, budget management, and employee engagement initiatives. Join a supportive global leader committed to both professional and personal employee growth and making a positive impact in the industry.

Benefits

Flexible working opportunities

Ongoing training opportunities

Qualifications

• Experience supporting C-suite executives within complex organizations.
• Exceptional organizational skills managing complex calendars.
• Strong communication abilities for interacting with senior leaders.

Responsibilities

• Manage Senior Vice President's calendar and coordinate meetings across time zones.
• Oversee budget tracking and ensure compliance with organizational policies.
• Lead project management for events and optimize administrative processes.

Skills

Organizational skills

Communication abilities

Project management skills

Job description

An exceptional opportunity has arisen for an Executive Assistant to support the Senior Vice President of a leading life-sciences organisation in Singapore. This pivotal role places you at the heart of the APAC regional leadership team, where your organisational skills and attention to detail will be instrumental in driving operational excellence across 16 diverse markets.

What You'll Do

As Executive Assistant to Senior Vice President, you will play an integral part in orchestrating daily operations for one of the most influential leaders in the APAC region. Your day-to-day responsibilities will see you expertly managing complex calendars, coordinating high-stakes meetings across different countries, and ensuring every detail is meticulously planned. You will be entrusted with confidential matters requiring discretion and professionalism while also taking ownership of budget tracking and contract administration. Your proactive approach will allow you to anticipate needs before they arise, whether it’s preparing for a major event or streamlining administrative tasks. In addition to supporting business objectives, you’ll have a unique opportunity to drive employee engagement initiatives as part of the social committee. Success in this role means being highly organised, responsive to evolving priorities, adept at building relationships with diverse stakeholders, and passionate about making a positive impact on both operational efficiency and workplace culture.

• Manage the Senior Vice President’s calendar with precision, proactively optimising time allocation and anticipating scheduling needs across multiple time zones.
• Organise all aspects of management meetings including agenda preparation, follow-up actions, travel logistics, and alignment among regional teams and assistants.
• Ensure seamless administration of meetings regardless of format—teleconference, videoconference, or face-to-face by handling logistics and technical requirements.
• Respond promptly to internal and external queries, independently addressing requests from stakeholders while maintaining confidentiality at all times.
• Oversee budget tracking for the SVP office by maintaining accurate expense reports and supporting financial planning activities.
• Handle contract administration for both entity-related and employee-related agreements, ensuring compliance with organisational policies.
• Coordinate with various stakeholders to facilitate SVP participation in events, meetings, and other key engagements across the region.
• Identify opportunities to streamline administrative processes for the SVP office, implementing solutions that reduce workload and enhance efficiency.
• Lead project management efforts for kick-off meetings by overseeing budgets, logistics, agendas, stakeholder communications, agency coordination, and meeting execution.
• Play a leadership role within the APAC Social Committee by spearheading employee engagement events that foster a sense of community throughout the year.
  
  

What You Bring

To excel as Executive Assistant to Senior Vice President, you will bring substantial experience supporting C-suite executives or senior leaders within complex organisations—ideally those operating across several countries or regions. Your interpersonal skills will enable you to build trust quickly with colleagues from diverse backgrounds while maintaining sensitivity around confidential topics. You are known for your meticulous attention to detail when managing competing demands on executive time or preparing comprehensive meeting materials. Your ability to communicate clearly, both verbally and in writing will ensure seamless interactions between leadership teams and external partners alike. A natural collaborator who thrives on helping others succeed, you are comfortable navigating ambiguity while remaining focused on delivering results. Your background may include exposure to budget oversight or contract management processes; however, what sets you apart is your commitment to continuous improvement coupled with genuine enthusiasm for fostering positive workplace experiences through active involvement in social committees or similar initiatives.

• Demonstrated experience providing executive-level administrative support within a multinational or regional context where cross-border coordination is essential.
• Exceptional organisational skills with proven ability to manage complex calendars involving multiple time zones and shifting priorities.
• Strong communication abilities enabling you to interact effectively with senior leaders as well as colleagues from varied cultural backgrounds.
• Proficiency in planning large-scale meetings—including agenda setting, logistics management, follow-up actions—and collaborating with internal teams or external partners.
• A track record of handling confidential information discreetly while responding quickly to urgent requests from stakeholders at all levels.
• Experience managing budgets for executive offices by tracking expenses accurately and supporting financial reporting requirements.
• Familiarity with contract administration processes related to both corporate entities and individual employees within a regulated industry environment.
• Ability to identify process improvement opportunities that reduce administrative burden without compromising quality or compliance standards.
• Project management skills demonstrated through successful delivery of events or initiatives involving multiple stakeholders across different locations.
• Enthusiasm for contributing to employee engagement activities that promote inclusivity and strengthen team spirit throughout an organisation.
  
  

What Sets This Company Apart

This organisation stands out as a global leader dedicated not only to scientific advancement but also to creating an environment where employees feel valued both professionally and personally. With its headquarters in Singapore serving as a hub for innovation across 16 APAC markets. Employees benefit from being part of a supportive network that encourages knowledge sharing across borders while offering flexible working opportunities tailored to individual needs. The culture emphasises compassion towards patients as well as colleagues; everyone is encouraged to contribute ideas that drive progress not just within their own roles but throughout the wider community. By joining this team you become part of something bigger, a shared commitment to making life better for millions while enjoying access to ongoing training opportunities designed around your personal growth journey.

What's Next

If you are ready to make a meaningful difference while advancing your career alongside inspiring colleagues in an inclusive environment, this is your moment!

Apply today by clicking on the link provided—your next rewarding chapter awaits.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22110398 Ilse Clement