Executive Assistant

Grasshopper; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Grasshopper, a leading quantitative trading technology provider in Singapore, seeks an Executive Personal Assistant. This role demands exceptional organizational and multitasking skills, providing vital support to executive management. The successful candidate will enjoy a dynamic work environment with opportunities for personal growth, competitive benefits, and a flat hierarchy.

Benefits

21 days annual leave

Comprehensive Insurance Package

Annual Dental & Wellness budget

Gym membership

Employee bonus referrals

Qualifications

• Min 5-8 years of experience supporting senior-level executives.
• Proactive and resourceful with strong problem-solving aptitude.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Prepare expense reports and assist with travel logistics.
• Maintain organized filing systems and handle confidential information.

Skills

Organizational Skills

Time Management

Multitasking

Problem-Solving

Communication

Tools

Google Suite

Job description

About Grasshopper

Grasshopper is a quantitative trading technology provider based in Singapore, and is the holding company of Grasshopper Asset Management. Our state-of-the-art technology, built from the ground up in-house, puts us at the forefront of developments in electronic trading. An unbroken record of consistency and profitability is underpinned by firm values of curiosity, empowerment and flexibility.

About The Role

We are seeking a highly experienced and proactive Executive Personal Assistant to provide comprehensive administrative and personal support to our executive management team. This role requires a high degree of discretion, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Executive Support:
• Manage complex calendars, scheduling appointments, and coordinating meetings for Grasshopper’s Executive Management team
• Manage scheduling and logistics for travel
• Prepare and manage expense reports, ensuring accuracy and timely submission
• Prepare presentations, reports, and other documents as required
• Conduct research and gather information on various topics to support executive decision-making
• Act as a liaison between Executive Management and internal/external stakeholders
• Administrative Management:
• Maintain organized filing systems, both physical and electronic
• Manage and prioritize multiple projects and tasks simultaneously
• Handle confidential information with utmost discretion
• Anticipate the needs of the executives and proactively address potential issues
• Coordinate and manage executive team meetings, including preparing agendas and taking minutes
• Assist with special projects and events
• Team Support:
• Provide support to the broader executive team as needed
• Collaborate with other administrative staff to ensure smooth office operations
• Assist with onboarding new team members
  

Qualifications

• Min 5-8 years of relevant experience supporting senior-level executives
• Exceptional organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Google Suite of tools
• Strong attention to detail and accuracy
• Ability to maintain confidentiality and exercise discretion
• Proactive and resourceful with a strong problem-solving aptitude
• Ability to work independently and as part of a team
• Experience managing multiple executives is highly preferred
  
  

What We Offer

• 21 days annual leave
• An opportunity to learn from experienced professionals, fostering mentorship opportunities and personal growth
• Comprehensive Insurance Package with extended coverage for dependents
• Well stocked pantry
• Annual Dental & Wellness budget
• Gym membership
• Employee bonus referrals
  
  

What You Can Expect Working At Grasshopper

At Grasshopper, you will be working in a diverse and dynamic environment with a flat hierarchy. With over 100 employees and 15 nationalities working in an open office, communication is essential to performance. To keep our edge as the “small giant” of trading technology, we give employees a high level of autonomy and encourage them to get creative, take risks, make mistakes and learn from them. The sprint is on!

Grasshopper is an equal opportunity employer.