Executive Assistant

Mastercard; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading global payments technology company in Singapore is seeking an Executive Assistant to support executives by managing their schedules, coordinating meetings, and handling administrative tasks. Candidates should have strong Microsoft Office skills, excellent communication abilities, and be results-driven. This role offers developmental opportunities and requires a high degree of professionalism and discretion.

Qualifications

• Experience interfacing with senior management and customers.
• Ability to maintain confidentiality and discretion.
• Strong initiative and results-driven attitude.

Responsibilities

• Manage executive schedules and coordinate meetings.
• Handle various administrative tasks efficiently.
• Prepare correspondence, presentations, and reports.

Skills

Administrative experience

Microsoft Office Suite skills

Excellent oral and written communication in English

Multi-tasking

Team player

Job description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title And Summary

Executive Assistant

Overview

The Executive Assistant will play a crucial role in supporting executives by managing their schedules, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, confidentiality and the ability to work independently. The Executive Assistant will be a key business partner, ensuring that executives can focus on strategic initiatives by efficiently managing their time and resources. This role will offer capacity for developmental opportunities, allowing the individual to explore areas of interest and grow professionally. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Role

• Perform general administrative duties to support day-to-day department operations in such areas as phone coverage; scheduling meetings; completing travel arrangements; expense reporting; maintaining management calendar; taking and distributing meeting minutes; generating copies; screening mail; filing; ordering supplies and maintaining department records.
• Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package.
• Assist in preparing and maintaining departmental budget.
• Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information.
• May research special topics as assigned.
• Serve as administrative liaison with others within and outside the company.
• Develop and produce reports as assigned.
• May monitor and coordinate work of other employees or temporaries.

All About You

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.
• Comfort with multi-tasking in a highly collaborative setting.
• Maintain a high degree of confidentiality and discretion, prior HR experience is a plus.
• Strong Microsoft Office Suite skills, particularly Outlook.
• Excellent oral and written communication in English.
• Strong team player, decisive and results driven, with high energy levels and initiative.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.