Executive Assistant

CADMUS RESOURCES; Singapore; On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player seeks a highly organized Executive Assistant to support the President in a fast-paced environment. This role involves managing schedules, coordinating meetings, and providing logistical support for leadership activities. The ideal candidate will have over five years of experience serving C-level executives, showcasing outstanding multitasking and communication skills. Join a supportive and collaborative workplace that values efficiency and excellence, where your contributions will directly impact the success of the leadership team.

Benefits

5 days work week

Attractive salary with good benefits

Supportive and collaborative working environment

Qualifications

• More than 5 years of experience in a similar function supporting C-level executives.
• Outstanding organizational skills and ability to multitask effectively.

Responsibilities

• Manage the President's schedule and coordinate meetings with stakeholders.
• Provide comprehensive office administrative support and facilities management.

Skills

Organizational Skills

Communication Skills

Multitasking

Team Collaboration

Education

Diploma or Bachelor's in Business Administration

Job description

• 5 days work week
• Attractive salary with good benefits
• Supportive and collaborative working environment

Roles & Responsibilities

• Responsible for managing the Presidents schedule, coordinating meetings, facilitating communication with stakeholders, and handling confidential information. Duties include preparing reports and presentations, organizing travel, and providing logistical support for leadership and board meetings.
• Manage and oversee all travel arrangements for the President and guests, ensure smooth travel experiences, support the travel coordination team, and provide backup assistance as needed.
• Handle the preparation and submission of expense claims for the President and team members as needed.
  Manage and maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support, including facilities management, office cleanliness, pantry and inventory oversight, meeting room coordination, and season parking arrangements. Manage expat-related services, serve as a liaison with HR, and handle ad-hoc duties. Act as a backup for general administrative tasks as needed.
• Coordinate offsite team meetings by managing venue bookings, meeting materials, catering, and other logistical requirements in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Requirement

• Diploma or bachelors degree in business administration or equivalent
• More than 5 years of experience in similar function
  Proven experience in serving C level executives in a fast-paced environment
• Outstanding organizational skills, with the ability to multitask, prioritize effectively and good communication skills
• Strong team player and able to cope with pressure with occasional tight deadlines
• Able to start asap

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date
  

We regret that only short-listed candidates will be contacted shortly