Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires keen attention to detail, excellent interpersonal and communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

1. Administrative Support
   • Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
   • Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
   • Organize and maintain confidential files, records, and documentation.
2. Event Coordination
   • Plan and coordinate internal and external meetings, workshops, and conferences.
   • Support the NTR staff in tracking programme activities and outcomes.
   • Organize logistics for industry events, standards meetings, and telecom-related engagements.
3. Liaison and Communication
   • Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
   • Maintain and organize digital and physical files for easy access and retrieval.
   • Prepare materials and manage event follow-up communications.
4. Others
   • Assist in asset management of the Cluster/Division.
   • Assist in any ad-hoc duties that may be assigned from time to time.

Job Requirements:

• At least 4 years of relevant experience in office management and administrative support.
• Ability to organize and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good interpersonal skills.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office software packages and willingness to learn company-specific software if required.

Additional Details:

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Government Administration