Executive Assistant

BLASER SWISSLUBE (S) PTE. LTD.; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

An established organization is seeking a dynamic Executive Assistant to support the Managing Director in Singapore. This role involves a diverse range of administrative tasks, including document handling, report preparation, and coordinating communication activities between headquarters and subsidiaries. The ideal candidate will possess strong communication skills, be fluent in both English and Chinese, and have a proven track record in providing reliable office support. Join a cohesive team in a company that values innovation and teamwork, where your contributions will play a vital role in the success of the organization.

Qualifications

• 3+ years experience as Executive Assistant or similar role.
• Fluent in English and Chinese for effective communication.

Responsibilities

• Assist Managing Director with administrative tasks and document handling.
• Coordinate Brand & Communication activities and events.

Skills

Administrative Support

Communication Skills

Report Preparation

Bilingual (English and Chinese)

Education

Degree in Business Administration

Degree in Communication

Job description

COMPANY BACKGROUND

Since 1936, Blaser Swisslube has stood for lubricant solutions that offer measurable added value and are gentle to people and the environment. The family-owned Swiss company develops, produces and sells a comprehensive range of metalworking fluids for a variety of industries. With a team of application experts, customized services and excellent products, Blaser Swisslube helps manufacturers fully capitalize on the potential of their machines and tools and turn the metalworking fluid into a key success factor – a Liquid Tool.

To strengthen our operation in Singapore, we are looking for dynamic, professional talent as Executive Assistant for the Blaser Swisslube Singapore office.

JOB DESCRIPTION

• To assist Managing Director SEA to handle documents, administrative works related with customers, sales teams of SEA and distributors (business partners).

• Transfer information internally and prepare reports, statistics and analysis based on request from Managing Director SEA

• Coordinate Brand & Communication activities between Headquarters and subsidiaries, including Media planning, Exhibition planning, events/seminars and printing matters etc.

• To fulfill the need of highly reliable office administrative support in the aspects of daily administration, sales support, Brand & Communication and other projects.

• General Administration for Singapore office with business travel and accommodation arrangement, Conference coordination, New Year Card & calendar delivery etc.

• Assure a smooth operation of the Blaser Swisslube office in accordance with the local law.

• Cooperate with outsource accounting partner for basic bookkeeping and financial reports.

• Order entry for assigned sales area.

• Backup for the Inside Sales function due to absence.

Successful candidates can expect to work in an established organization with a cohesive team.

REQUIREMENTS

• Degree in Business Administration, Communication or equivalent
• Minimum 3 years of experience as Executive Assistant, Secretary, or Personal Assistant
• Experience with writing meeting minutes
• Fluent in both English and Chinese language as the role require liaising and collaborating with our Head Office and Blaser group companies.

Interested applicants kindly use the apply button or send in your application in MS word format to ([e-mail]).

*We regret that due to potential volume of responses, not all candidates will be contacted.