Executive Assistant

OPTIONALITY CONSULTING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent consulting firm in Singapore is seeking a highly organized Executive Assistant to support the CEO. The ideal candidate is fluent in English and Mandarin, managing both professional duties, such as calendar management and spreadsheet updates, and personal tasks, including travel arrangements and documentation organization. This role provides exposure to a fast-paced environment, ensuring impactful contributions to the business.

Qualifications

• Experience in managing calendars and travel schedules.
• Ability to interact with Mandarin-speaking stakeholders.
• Proven skills in maintaining and updating spreadsheets.

Responsibilities

• Manage CEO’s calendar, appointments, and travel schedules.
• Assist with PowerPoint presentations and business slide decks.
• Support GST filings and learn Singapore e-government platforms.

Skills

Fluent in English

Fluent in Mandarin

Organizational skills

Advanced Microsoft Word skills

Excel proficiency

PowerPoint skills

Tools

Microsoft Word

Excel

PowerPoint

Job description

About the Role

We are a growing business seeking a highly organized and proactive Executive Assistant to support our CEO across both professional and personal matters. The ideal candidate is fluent in English and Mandarin, as the role involves interaction with Mandarin-speaking stakeholders and reviewing Mandarin-language documents. This role is ideal for someone who thrives in a fast-moving environment and values exposure, growth, and direct impact.

Key Responsibilities

Professional Support

- Manage CEO’s calendar, appointments, and travel schedules

- Build, maintain, and update Excel spreadsheets for business tracking

- Assist with PowerPoint presentations and preparation of business slide decks

- Manage data entry, filing, and internal documentation

- Use advanced Microsoft Word formatting skills and styles to rework documents and ensure consistent formatting

- Learn and navigate Singapore e-government platforms (e.g., IRAS, BizFile, Corppass)

- Assist with Goods and Services Tax (GST) filings

- Support light project coordination and vendor follow-ups

Personal Support

- Arrange family travel (local and international), including itinerary planning and logistics

- Track and submit medical reimbursements

- Assist with school calendar management and coordination

- Organize personal documentation including international tax-related files

- Provide flexible support for other personal tasks as they arise