Executive Assistant

UBS AG; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global wealth management firm in Singapore is seeking an Executive/Team Assistant to manage calendars, organize events, and support office operations in a dynamic environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. This role offers opportunities for growth and collaboration within a diverse team.

Qualifications

• Demonstrated success in administrative roles within fast-paced organizations.
• Skilled in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication abilities.

Responsibilities

• Manage calendars and schedule conference calls.
• Plan and execute staff events for engagement.
• Organize travel arrangements including visa processing.

Skills

Organizational skills

Microsoft Office Suite

Attention to detail

Strong communication

Job description

Overview

Your role

Are you a highly organized multitasker with a passion for ensuring smooth day-to-day operations? We’re looking for an Executive/Team Assistant who thrives in a fast-paced environment and can seamlessly manage a variety of responsibilities. In this role, you will:

• manage calendars and schedule conference calls, track team vacations, and coordinate meetings
• plan and execute staff events that foster engagement and collaboration
• organize travel arrangements, including bookings, itineraries, and visa processing
• support office operations such as ordering supplies, handling mail, and setting up conferences
• prepare presentation decks, reports, and meeting materials
• assist with financial processes including invoice management, expense tracking, and headcount reporting

Career Returners

Your Career Comeback

We are open to applications from career returners. Find out more about our program on ubs.com/careercomeback.

Your Team

You’ll be working in our Global Wealth Management business division in Singapore, supporting Chief of Staff, SEA, Japan, India and Australia as well as the Head of Process Quality Specialist and Client Development Team.

Your Expertise

• demonstrated success in administrative roles within fast-paced, large-scale organizations
• skilled in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel
• exceptionally detail-oriented, well-organized, and adept at managing multiple tasks simultaneously
• strong written and verbal communication abilities
• confident and comfortable engaging with colleagues across all levels of the organization
• adaptable and consistently proactive with a positive, can-do mindset

About us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

We have a presence in all major financial centers in more than 50 countries.

How we hire

We may request you to complete one or more assessments during the application process. Learn more

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.