Executive Assistant

SCHONFELD STRATEGIC ADVISORS (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading investment firm in Singapore is seeking a qualified Executive Assistant to support Portfolio Managers. The ideal candidate will manage schedules, prepare meeting agendas, and coordinate travel arrangements. Strong communication skills in Japanese and English are required, alongside proficiency in Microsoft Office. This role demands exceptional organizational skills and the ability to prioritize multiple tasks effectively.

Qualifications

• Self-motivated and professional.
• Capable of managing a diverse workload.
• Prioritizing tasks in a fast-paced environment.

Responsibilities

• Extensive scheduling and calendar management.
• Preparing agendas for meetings and expenses.
• Arranging domestic and international travel.

Skills

Strong written & verbal communication in Japanese and English

Proficient in Microsoft Outlook and Microsoft Office Suite

Ability to prioritize and manage multiple streams of information & tasks

Process-oriented and very strong attention to detail

Efficient time management

Exceptional organizational and time-management skills

Self-Starter

Personable, mature, and poised

Team player

Tools

Concur

Confluence

Job description

The Role

We are seeking a qualified Executive Assistant to support a small team of Portfolio Managers at Schonfeld in Singapore. The ideal candidate is self-motivated, professional, and capable of managing a diverse workload and prioritizing tasks in a fast-paced corporate environment.

What you’ll do

This is a role with many hats; this candidate will be responsible for extensive scheduling and calendar management, preparing agendas for meetings, expenses, answering phones and taking messages. They will arrange domestic and international travel, accommodations, itineraries, and all correspondence related to arrangements including flights, hotels, car service, meetings, restaurant reservations.

What you’ll bring

What you need:

• Strong written & verbal communication in Japanese and English
• Proficient in Microsoft Outlook and Microsoft Office Suite (Word, Excel, Powerpoint)
• Ability to prioritize and manage multiple streams of information & tasks
• Process-oriented and very strong attention to detail
• Efficient time management and strong sense of urgency
• Exceptional organizational and time-management skills
• Self-Starter
• Personable, mature, and poised
• Team player

We’d love if you had:

• Experience with Concur
• Experience with Confluence
• Conversation Cantonese and/or Mandarin

Our Culture

The firm’s ethos is embedded in our people. ‘Talent is our strategy’ is our mantra and drives how we approach all initiatives at the firm. We believe our success is because of our people, so putting our talent above all else is our top priority.

Schonfeld strives to create an environment where our people can thrive. We foster a teamwork-oriented, collaborative environment where ideas at any level are encouraged and shared. The development and advancement of our talent is honed through interactions with each other, learning & educational offerings, and through opportunities to make impactful contributions.

At Schonfeld, we strive to cultivate a sense of belonging throughout all of our employees with Diversity, Equity and Inclusion at the forefront of this mission. As a firm we are committed to creating a hiring process which is not only fair, but also welcoming and supportive. On a daily basis, our employees welcome diversity across identity, thought, people and views which serves as the foundation of our culture and success. You can learn more about our DEI initiatives here - Belonging @ Schonfeld.

Who we are

Schonfeld Strategic Advisors is a multi-manager platform that invests its capital with Internal and Partner portfolio managers, primarily on an exclusive or semi-exclusive basis, across four trading strategies; quantitative, fundamental equity, tactical trading and discretionary macro & fixed income. We have created a unique structure to provide global portfolio managers with autonomy, flexibility and support to best enable them to maximize the value of their businesses.

Over the last 30 years, Schonfeld has successfully capitalized on inefficiencies and opportunities within themarkets. We have developed and invested heavily in proprietary technology, infrastructure and risk analytics and continue to capitalize on new opportunities. In 2021 we launched our newest strategy, discretionary macro & fixed income as part of the continual growth of Schonfeld’s investible universe. Our portfolio exposure has expanded across the Americas, Europe and Asia as well as multiple asset classes and products.