Executive Assistant

Robert Walters plc; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Join a leading global financial services group as an Executive Assistant, pivotal in supporting a Managing Director. This role encompasses extensive diary management, travel arrangements, and a proactive approach to tasks, all within a supportive team environment. Embrace flexible working and various employee benefits.

Benefits

Hybrid and flexible working arrangements

Wellbeing leave days

Generous parental leave benefits

Paid volunteer leave

Learning and development opportunities

Qualifications

• Proven track record in providing executive assistant support within financial services.
• Extensive inbox management experience including filing emails and arranging paperwork.
• Strong planning and prioritization abilities.

Responsibilities

• Providing extensive diary management and arranging meetings.
• Managing domestic and international travel arrangements.
• Coordinating conference calls across different time zones.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Job description

Our client is seeking a highly organised and detail-oriented Executive Assistant to join their Infrastructure and Energy Capital team. This is an exciting opportunity to be part of a global financial services group. The role offers the chance to work within a friendly and supportive team where everyone contributes ideas and drives outcomes.

What you'll do:

As an Executive Assistant, your role will be pivotal in providing support to a Managing Director and team members. You will handle extensive diary management, arrange both internal and external meetings, manage travel arrangements, and coordinate conference calls across different time zones. Your proactive approach will enable you to understand the nature of the business and prioritise tasks effectively. Your commitment to discretion, confidentiality, professionalism, and attention to detail will be key in this role.

• Supporting a Managing Director and team members with extensive diary management
• Arranging internal and external face-to-face meetings and video calls
• Managing domestic and international travel arrangements including accommodation, visas, client entertainment and expense claims
• Regularly interacting with other executive assistants to coordinate conference calls with international offices across different time zones
• Adopting a proactive approach with the ability to understand the nature of the business and priorities within the team while maintaining a high level of discretion, confidentiality, professionalism, and exceptional attention to detail

What you bring:

The ideal candidate for this Executive Assistant position will bring a proven track record in providing executive assistant support within the financial or professional services industry. You should have extensive experience in inbox management including filing of emails, arranging paperwork, and meeting documents. Your strong organisational, planning, and multi-tasking abilities will enable you to effectively manage conflicting priorities. Excellent interpersonal and communication skills are essential for seamless interaction with the global executive assistants’ team, stakeholders, and senior executives.

• Proven track record in providing executive assistant support within the financial or professional services industry supporting senior level executives
• Extensive experience in inbox management including filing of emails, arranging paperwork, and meeting documents
• Strong organisational, planning, and multi-tasking abilities
• Ability to effectively manage conflicting priorities
• Excellent interpersonal and communication skills

What sets this company apart:

This company partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Their global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise. They offer hybrid and flexible working arrangements, wellbeing leave days per year, generous parental leave benefits as well as paid volunteer leave. They also provide access to a wide range of learning and development opportunities and are committed to providing a working environment that embraces diversity, equity, and inclusion.

What's next:

If you're excited about this role and ready to build a better future with us, don't hesitate!

Apply today by clicking on the link. If you require adjustments to your working arrangements or the recruitment process, please let us know when applying.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement

About the job

Contract Type: Permanent

Specialism: Secretarial & Business Support

Focus: Secretarial

Industry: Admin and Secretarial

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