Executive Administrator

Paris Baguette Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Full-time Executive Administrator to support its leadership team. This role involves organizing business and personal events, providing administrative support, and managing communications. The ideal candidate will have a diploma in Business Administration and at least two years of experience in an executive administrative role. Join a dynamic team and contribute to the efficiency and success of the organization while enjoying a supportive work environment.

Qualifications

• Minimum 2 years of executive-level secretary and office administration experience.
• Proficient in Microsoft Office applications.

Responsibilities

• Organize events, meetings, and logistics for the executive team.
• Provide administrative support to the Chairman and General Manager.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Time Management

Education

Diploma in Business Administration

Job description

Superworld Electronics (S) Pte Ltd is hiring a Full-time Executive Administrator in Hougang, Singapore. Apply now to join our team.

Job Summary:

• Availability to work on the following mornings: Monday to Friday
• At least 1 year of relevant work experience required
• Expected salary: $3,000 - $5,000 per month

Job Description:

• Organize business and personal events, meetings, and gatherings, including venue booking and logistics management
• Provide daily administrative support to Chairman and General Manager
• Assist with personal tasks such as errands, household matters, and personal activities
• Support medical appointments and healthcare coordination for leadership
• Serve as a point of contact for internal and external communications
• Monitor investment projects and maintain accurate financial records
• Handle banking transactions and financial administration
• Coordinate restaurant reservations and dining arrangements
• Address last-minute changes, provide real-time support, and execute additional delegated tasks

Administrative Support:

• Maintain an organized and tidy office environment
• Manage office supplies and coordinate with vendors
• Assist in travel planning and arrangements
• Organize company events, training sessions, and team-building activities
• Distribute memos and internal communications
• Draft and edit professional correspondence
• Handle calls and messages appropriately
• Manage travel documents, expenses, invoices, and payments
• Coordinate purchasing, packaging, and distribution of corporate gifts

Job Requirements:

• At least 2 years of secretary and office administration experience at the executive level
• Minimum diploma in Business Administration or equivalent
• Professional, positive attitude
• Proficient in Microsoft Office (PowerPoint, Word, Excel)
• Ability to work independently and proactively
• Excellent written and verbal communication skills
• Ability to multi-task and interact with all levels of staff
• Ability to handle sensitive information confidentially

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