Executive Administrative Assistant

Jabil; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global manufacturing services company is seeking a detail-oriented Administrative Staff member in Rayong, Thailand. This role involves supporting daily office operations, handling various administrative tasks, and coordinating shipments. The ideal candidate should have a Bachelor's degree, fluency in Thai and English, and strong organizational skills. Experience in a similar role is preferred.

Qualifications

• Minimum three years related experience or equivalent combination of education and experience.
• Proficiency in personal computers and email skills required.
• Basic knowledge of accounting principles is a plus.

Responsibilities

• Perform general clerical duties including data entry and filing.
• Organize and maintain physical and digital records.
• Assist with financial tasks like expense tracking.
• Coordinate travel and accommodation for program staff.
• Manage customer portal for shipment arrangements.

Skills

Fluency in spoken and written Thai and English

Good communication and interpersonal skills

Excellent organizational and time management skills

Proactive initiative and good judgment

Problem-solving abilities

Flexibility and ability to adapt

Education

Bachelor's degree

Tools

Microsoft Office products

Job description

This role is based in Rayong, Thailand.

Job Summary

We are seeking a detail-oriented and proactive Administrative Staff member to support daily office operations. The ideal candidate will handle administrative tasks efficiently, maintain organized records, and assist in coordinating internal and external request.

Essential Duties and Responsibilities

• Perform general clerical duties including data entry, filing, photocopying, and scanning.
• Manage incoming and outgoing correspondence (emails, letters, packages).
• Organize, file, and maintain physical and digital records, reports, and presentations.
• Assist with financial tasks, including expense tracking and processing incoming commercial and tax invoices for payment processing.
• Scan, file and store physical official documents in an organized and secure manner.
• Arrange administrative and logistical support for meetings, customer visits and other events.
• Coordinate travel, accommodation for program staff.
• Handle stationery and office supply inventory and distribution.
• Oversee maintenance of office premises and common services.
• Maintain close communication with planners and suppliers to understand shipment requirements, timelines, and special instructions.
• Liaise with external vendors and service providers.
• Manage customer portal for shipment arrangement, including any changes to schedules, products and packing configurations.
• Ensure all necessary documentation (such as bills of lading, commercial invoices and packing lists) and labels is prepared and available for shipment processes.
• Arrange shipments (domestic trucking, courier, air and ocean freight) by liaising with freight forwarder.
• Schedule pick-ups and deliveries, ensuring adherence to shipment timelines and customer requirements.
• POD management for all inbound and outbound shipments, ensuring the logistics records are correctly maintained.
• Coordinate with suppliers and internal stakeholders to expedite the delivery of urgent shipment and to solve abnormal issues.
• Provide general administrative support and perform miscellaneous tasks as needed.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

Job Qualifications

Knowledge Requirements

• Bachelor's degree required and three years related experience; or equivalent combination of education and experience.
• Fluency in both spoken and written Thai and English is a must.
• Good communication and interpersonal skills, including the ability to interact with people at various levels.
• Excellent organizational and time management skills.
• Proactive initiative, good judgment, and problem‑solving abilities.
• Flexibility and the ability to adapt to changing priorities and work under pressure.
• Proficiency in use of personal computers, Microsoft Office products (Excel, Word and PowerPoint) and e‑mail skills required.
• Basic knowledge of accounting principles is a plus.