Executive Administrative Assistant

OAKS PLUS LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local childcare center in Singapore is seeking an administrator to manage financial and administrative operations. The role involves handling incoming correspondence, coordinating logistics for events, and maintaining relationships with parents and vendors. The ideal candidate should have a Certificate in Business Administration and experience in a Pre-school setting. Proficiency in Microsoft Office is essential.

Qualifications

• Certificate in Business Administration or Accountancy is required.
• Experience in a Pre-school setting would be an advantage.
• Proficient in Microsoft Office is necessary.

Responsibilities

• Manage general and financial administration.
• Responsible for organizing administrative work.
• Monitor and control financial accounts.
• Manage registration of new children.

Skills

Good time management skills

Effective organizational skills

Interpersonal skills

Proficient in Microsoft Office

Education

Certificate in Business Administration

Experience in Pre-school setting

Job description

Job Description & Requirements

Location: Blk 115A, Jalan Ayer, #01-03 S(382115)

Job Objectives

The main responsibility is to manage general and financial administration and ensuring that all data are treated with confidentiality

Responsibilities:

Responsible in diligently managing administrative work which includes:

• Receive, record and process incoming and outgoing mails and faxes

• Create and update proper filing system

• Assists in all logistic preparation of school events, meetings and functions

• Liaise with vendors with regards to orders and delivery

• Compilation of data for reporting purpose

• Arrange appointments for interview

Monitor the financial accounting and budgetary control of a centre’s funds and the management in adherence to the financial guidelines, which includes:

• Processing and banking in of all forms of receipts

• Processing of subsidy claims

• Prepare the bank in summary, deposit all monies collected

• Processing of payments to suppliers

Attending to and managing registration of new children to the maximum capacity possible for the centre which includes:

• Track leads for childcare services

• Monitor enrolment & withdrawal for childcare services and optional programs

• Assist to compile Customer survey results, anticipates customer issues and employs effective solutions

• Develops and maintains strong working relationships with parents, ECDA officers, Community contacts and Head Office personnel

• Responds quickly and satisfactorily to parents, ECDA officers, Community contacts and Head Office personnel request for information/assistance, feedback and complaints

Others:

• Develops, and maintains professional working relationships with employees at all levels.

• Undertake any other roles and duties as assigned by the Management from time to time

Job Specifications:

• Certificate in Business Administration or Accountancy

• Has experience working in Pre-school setting would be an advantage

• Proficient in Microsoft Office

• Demonstrate ability to handle work professionally, independently and efficiently with good time management skills.

• Possess effective organizational and follow-up skills, paying attention to detail

• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.