Executive Administrative Assistant

Oaks Plus; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in childcare services is seeking an Administrative Coordinator. The role involves managing administrative and financial operations, ensuring data confidentiality, and liaising with vendors. Candidates should hold a Certificate in Business Administration and demonstrate strong organizational skills and professional conduct.

Qualifications

• Experience in administrative roles, preferably in a pre-school setting.
• Ability to handle tasks independently and efficiently.
• Good follow-up skills with attention to detail.

Responsibilities

• Manage administrative tasks including mail processing and filing.
• Monitor financial accounting and budgetary control.
• Develop and maintain relationships with parents and community contacts.

Skills

Organization

Interpersonal Skills

Time Management

Education

Certificate in Business Administration

Tools

Microsoft Office

Job description

Job Description & Requirements

Location: Blk 115A, Jalan Ayer, #01-03 S(382115)

Job Objectives

The main responsibility is to manage general and financial administration and ensuring that all data are treated with confidentiality

Responsibilities:

Responsible in diligently managing administrative work which includes:

• Receive, record and process incoming and outgoing mails and faxes

• Create and update proper filing system

• Assists in all logistic preparation of school events, meetings and functions

• Liaise with vendors with regards to orders and delivery

• Compilation of data for reporting purpose

• Arrange appointments for interview

Monitor the financial accounting and budgetary control of a centre’s funds and the management in adherence to the financial guidelines, which includes:

• Processing and banking in of all forms of receipts

• Processing of subsidy claims

• Prepare the bank in summary, deposit all monies collected

• Processing of payments to suppliers

Attending to and managing registration of new children to the maximum capacity possible for the centre which includes:

• Track leads for childcare services

• Monitor enrolment & withdrawal for childcare services and optional programs

• Assist to compile Customer survey results, anticipates customer issues and employs effective solutions

• Develops and maintains strong working relationships with parents, ECDA officers, Community contacts and Head Office personnel

• Responds quickly and satisfactorily to parents, ECDA officers, Community contacts and Head Office personnel request for information/assistance, feedback and complaints

Others:

• Develops, and maintains professional working relationships with employees at all levels.

• Undertake any other roles and duties as assigned by the Management from time to time

Job Specifications:

• Certificate in Business Administration or Accountancy

• Has experience working in Pre-school setting would be an advantage

• Proficient in Microsoft Office

• Demonstrate ability to handle work professionally, independently and efficiently with good time management skills.

• Possess effective organizational and follow-up skills, paying attention to detail

• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.