Executive, Administrative

VALLIANZ OFFSHORE MARINE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A maritime services company based in Singapore is looking for a candidate to support administrative and marketing tasks related to managed vessels. Responsibilities include liaising with vendors, managing purchase requisitions, and coordinating marketing campaigns tailored to the maritime industry. Expected skills include strong organizational abilities and an understanding of fleet management practices. This role offers exposure to both administrative and marketing functions in a dynamic environment.

Responsibilities

• Support administrative and marketing tasks for managed vessels.
• Liaise with vendors and manage purchase requisitions.
• Monitor fleet administration and ISM system compliance.

Job description

Job Purpose

• To support the company for all administrative and marketing requirements relating to managed vessels and raising purchase requisition.

Job Responsibilities:

• Raise or Reserve PR and save in common folder or shared drive
• Liaising with Vendors on Purchase Requisitions
• Record and manage of PR Control Log
• Follow up & Reserve PR and make amendment as per final costing
• Replace reserve PR with final amended PR saved in common folder or shared drive
• Do/Revise GRN clarification
• Consolidating PMS from the fleet on a monthly basis and save in common folder or shared drive. To ensure completeness of PMS signature
• Monitor Fleet Administration
• Ensure the requirements of company ISM system are efficiently maintained
• Ensure proper records are maintained and submitted to owners on a regular basis for managed vessels
• Audit and monitor fleet filing systems (Trade and Statutory certificates) on a regular basis
• Provide secretarial support to Senior Manager/Director when necessary
• Provide administrative support for all, applying relevant visas, verification on staff claims
• Any other ad-hoc duties as assigned

Marketing Responsibilities:

• Assist in developing and executing marketing campaigns tailored to the maritime industry.
• Coordinate the creation of promotional materials (e.g., brochures, corporate profiles, trade show materials, digital content).
• Organize company participation in offshore exhibitions, conferences, and industry networking events.
• Monitor and report on campaign performance metrics and digital engagement.