Executive, Administrative

VALLIANZ OFFSHORE MARINE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the maritime sector seeks a proactive individual to manage administrative tasks and marketing initiatives for their fleet. This role requires meticulous attention to detail in handling purchase requisitions and the ability to coordinate marketing efforts, ensuring successful participation in industry events. Join a dynamic team and contribute to enhancing operational efficiency and visibility in the maritime landscape.

Qualifications

• Experience in administrative and marketing functions.
• Proficiency in managing purchase requisitions and vendor communications.

Responsibilities

• Raise and manage purchase requisitions and related documentation.
• Assist in developing marketing materials and campaigns for the maritime industry.
• Monitor fleet administrative tasks and ensure compliance.

Skills

Administrative support

Marketing campaign execution

Vendor liaison

Job description

Job Purpose

• To support the company for all administrative and marketing requirements relating to managed vessels and raising purchase requisition.

Job Responsibilities:

• Raise or Reserve PR and save in common folder or shared drive
• Liaising with Vendors on Purchase Requisitions
• Record and manage of PR Control Log
• Follow up & Reserve PR and make amendment as per final costing
• Replace reserve PR with final amended PR saved in common folder or shared drive
• Do/Revise GRN clarification
• Consolidating PMS from the fleet on a monthly basis and save in common folder or shared drive. To ensure completeness of PMS signature
• Monitor Fleet Administration
• Ensure the requirements of company ISM system are efficiently maintained
• Ensure proper records are maintained and submitted to owners on a regular basis for managed vessels
• Audit and monitor fleet filing systems (Trade and Statutory certificates) on a regular basis
• Provide secretarial support to Senior Manager/Director when necessary
• Provide administrative support for all, applying relevant visas, verification on staff claims
• Any other ad-hoc duties as assigned

Marketing Responsibilities:

• Assist in developing and executing marketing campaigns tailored to the maritime industry.
• Coordinate the creation of promotional materials (e.g., brochures, corporate profiles, trade show materials, digital content).
• Organize company participation in offshore exhibitions, conferences, and industry networking events.
• Monitor and report on campaign performance metrics and digital engagement.