Executive (Administration)

What the role is:

A strategic administrative position supporting the Communicable Diseases Collaboration Group in CDA. You'll be the key enabler ensuring smooth administrative operations and efficient workflow for the Directors and Group Director, acting as their primary administrative coordinator and also support the Training and Education team in logistics and procurement as secondary activities.

You will be working in a fast-paced and dynamic environment that would require the ability to manage multiple priorities and stakeholders at the same time.

What will you be working on

1. Manage complex calendar scheduling and coordination, including arranging meetings, appointments, and travel itineraries whilst anticipating potential conflicts and resolving them proactively for the Directors and GD.
2. Support oversea claims submissions and requests for the Directors and the GD.
3. Coordinate with IT and other support teams on logistics matters for the group (e.g., help to get IT support if Director's laptop is not working).
4. Provide support for administrative and finance activities for the Training and Education team.
5. Assist in the coordination of logistics and procurement activities for the Training and Education team.

What are we looking for

• A dedicated and organised individual who has strong time management skills and is committed to getting the tasks done.
• Good interpersonal and communication skills, with the ability to work well in a team or independently.
• Proficient in Microsoft Office Word, Excel, and PowerPoint.
• Prior experience as a Personal Assistant would be an advantage.

Key Competencies Required:

• Thinking Clearly & Making Sound Judgements – Strong analytical and critical thinking abilities to support the crafting of sound policy recommendations; ability to grasp timelines, operating context, and ground realities.
• Learning & Putting Skills into Action - Possesses the drive and curiosity to learn and apply new skills, knowledge, and new ways of working.
• Improving & Innovating – Ability to seek continual improvements, and to innovate and experiment while managing the risks involved.
• Working Effectively with Stakeholders – Ability to mobilise and rally partners and stakeholders towards a collective purpose.

As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.

About Communicable Diseases Agency

The Communicable Diseases Agency (CDA) was established in 2025 as a statutory board under Singapore's Ministry of Health (MOH) to serve as the central authority for public health policymaking to manage and control the threat of communicable diseases. This is aimed at strengthening Singapore's public health capabilities built during the COVID-19 response to ensure a unified command and coordinated approach across all situations, from routine disease control to future outbreaks. CDA safeguards the nation from communicable diseases through disease surveillance, outbreak investigations, vaccination programs, public education, and global health collaboration. Beyond domestic activities, the CDA aims to expand Singapore’s global outreach and foster collaboration with international partners.